The Scenario
You are a sales development rep. Your manager built a PhantomBuster storage list called "Series-A Startups 2025" three weeks ago. The leads are in there. Your job is to start outreach this week.
You need every lead from that list in an Excel workbook, with name, email, LinkedIn URL, and company, before you can import into your sequencing tool.
The bad version of this Monday morning:
- You open PhantomBuster and navigate to the storage section
- You find the list after clicking through several menus
- There is no "export this list" button that maps to an Excel-friendly format
- You download the global org export, which has 5,000 rows across all lists
- There is no list name column in the export, so you cannot filter to just "Series-A Startups 2025"
- You message your manager to ask how the list was set up and wait for a reply
- You do not start building the sequence until Tuesday afternoon and your weekly target slips.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that queries a specific PhantomBuster storage list by name, without downloading a global export and filtering by hand.
Open the SheetXAI sidebar and type:
Pull all leads from the PhantomBuster storage list named 'Series-A Startups 2025' and write them to the Excel sheet 'Outreach Batch' with all available enrichment fields.
SheetXAI finds the storage list by name, paginates through all the leads in that list, and writes each one into the Outreach Batch tab with every available field. No global export, no filtering, no waiting for a manager's reply.
What You Get
The Outreach Batch tab populated with every lead from the "Series-A Startups 2025" list, including all available enrichment fields:
- First name, last name, email address
- LinkedIn profile URL
- Company name, industry, employee count
- Seniority level (where scraped)
- Date added to the list
The tab is ready to import into your sequencing tool immediately. No column renaming, no filtering against a 5,000-row global export.
If the list has more leads than fit in a single API response, SheetXAI handles the pagination and writes all of them, not just the first page.
What If the Data Is Not Quite Ready
Lists in PhantomBuster are rarely perfect exports. SheetXAI handles the gaps in the same prompt.
When many leads are missing email addresses
You cannot sequence without an email, so you need to see which rows need enrichment first.
Pull all leads from the PhantomBuster storage list 'Series-A Startups 2025' and write them to the Outreach Batch tab. In the next available column, write NEEDS EMAIL for any row where the email field is blank.
When you want to deduplicate by email before importing to your sequencer
Some contacts from this list may already be in your sequence from a previous batch.
Pull all leads from the PhantomBuster storage list 'Series-A Startups 2025' and write them to the Outreach Batch tab. If any two rows share the same email address, keep only the first occurrence and write DUPLICATE in the status column for the others.
When you need to filter by seniority before building the sequence
Your sequence is built for senior ICs and managers. Founders and C-suite go into a separate sequence you have not built yet.
Pull all leads from the PhantomBuster storage list 'Series-A Startups 2025' and write them to the Outreach Batch tab with all available fields. In the Sequence Assignment column, write SEQUENCE A for job titles with "senior," "lead," "manager," "director," or "head of." Write SEQUENCE B for "founder," "CEO," "CTO," "CMO," or "COO." Write UNSORTED for everything else.
When you need to pull, deduplicate, flag gaps, and sort for sequencing before Tuesday morning
Your outreach tool uploads on Tuesday and you need the file clean before then.
Pull all leads from the PhantomBuster storage list 'Series-A Startups 2025' and write them to the Outreach Batch tab with all available enrichment fields. In the Email Status column, write NEEDS EMAIL if the email field is blank. Deduplicate by LinkedIn URL, marking duplicates with DUPLICATE in the Duplicate column. In the Sequence Assignment column, write SEQUENCE A for senior ICs and managers, SEQUENCE B for founders and C-suite, and UNSORTED for everyone else. Sort the tab by Sequence Assignment, SEQUENCE A first.
The pattern: the export lands as a ready-to-use sequencing import file. Tuesday morning is not at risk.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook, then ask it to pull leads from a specific PhantomBuster storage list. The PhantomBuster integration is included in every SheetXAI plan. For related workflows, see how to export all PhantomBuster leads for a full enrichment audit or the PhantomBuster in Excel overview.