The Scenario
License renewal is six weeks out. The head of product asked for a utilization report: which of the 20 Productboard team members have been active in the last 60 days, and which are ghost seats. The renewal conversation with the vendor is in two weeks and this determines whether you cut seats, hold, or add.
You log into Productboard. The analytics section has member activity data. It's visible on screen, per user. There is no export button. The CSV download covers some metrics, not this one.
The bad version:
- Screenshot the analytics view. Realize you need numbers, not a screenshot.
- Manually record each team member's stats from the screen into an Excel workbook. Twenty rows, three columns per person.
- Finish the manual entry. Realize the view only shows 10 members at a time and you scrolled past two without recording their numbers.
The renewal meeting needs a defensible table with real numbers. A workbook built from screenshots and memory is not that table.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads your workbook and queries Productboard's member activity analytics endpoint through its built-in integration.
Export Productboard member activity data into this Excel sheet with columns: member name, email, actions count, last active date — sort by activity count descending
What You Get
- One row per Productboard team member.
- Display name, email, activity count for the last 60 days, last active date — all in one pass.
- Sorted by activity count descending so the most active members appear first.
- Members with zero activity show 0 and a blank last-active date — the ghost seats are immediately visible.
What If the Data Is Not Quite Ready
You want the least active members at the top to identify cuts
Fetch Productboard member activity for the last 60 days and write display name in A, email in B, activity count in C, and last active date in D. Sort by activity count ascending.
You want to flag members below a threshold
Fetch Productboard member activity for the last 60 days. Write display name in A, email in B, activity count in C, last active date in D. In column E, write "review" for any member with fewer than 5 activity events and "active" for everyone else.
You want to join this against an HR list to catch former employees
Fetch all Productboard members with their activity counts into this workbook. Then for each email in column B, check whether it appears in Sheet2 column A (the active employee list) — write "active-employee" or "not-in-HR" in column E.
The full renewal-ready report
Fetch all Productboard members and their activity counts for the last 60 days. Write display name in A, email in B, activity count in C, last active date in D. Column E: "active" if count is 10 or more, "low-usage" if 1 through 9, "inactive" if 0. Sort by activity count descending.
The renewal conversation has a defensible source of truth.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook where you'd build a license utilization or team activity report — then ask SheetXAI to pull the Productboard member analytics directly into it before your next vendor renewal. See also exporting the user directory or the hub overview.