The Scenario
You are a product manager at a SaaS company. A vendor just delivered a 90-minute demo recording. The bot captured screenshots at regular intervals. You want a slide-by-slide log: every screenshot timestamp and its download URL in a workbook, so you can walk through the demo frame by frame.
You have the bot ID in cell A1 of an Excel workbook. The Recall.ai screenshot list lives in the API.
The bad version:
- You write a curl command, run it, get back a JSON array of 47 screenshot objects
- You copy each timestamp and URL, switch to the workbook, paste manually
- The timestamps are in Unix milliseconds — you have to convert them
- By the time you have the table built, you could have watched the video twice.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads the bot ID and fetches the screenshot list from Recall.ai.
Open the SheetXAI sidebar and type:
For the bot ID in cell A1, list all screenshots from the Recall.ai recording and write each screenshot's timestamp and download URL into my workbook. Start at row 2, with timestamp in column A and URL in column B.
SheetXAI calls the Recall.ai screenshots endpoint for the bot ID in A1, converts the timestamps to a readable format, and writes one row per screenshot.
What You Get
A screenshot timeline table:
- Column A — screenshot timestamp (formatted as HH:MM:SS, not milliseconds)
- Column B — download URL (direct link to the image file)
The timestamps are human-readable, not Unix epoch values. You can share the workbook with a stakeholder and they can click to any moment in the session.
What If the Data Is Not Quite Ready
Screenshot logs can be noisy or sparse. SheetXAI handles the variations inline.
When you only want screenshots from a specific window of the session
For the bot ID in cell A1, list all screenshots from the Recall.ai recording. Write timestamp and URL into columns A and B for only the screenshots captured after the 20-minute mark. Skip everything before 00:20:00.
When you want to batch-process multiple bot IDs, not just one
For each bot ID in column A (rows 1 through 5), fetch the Recall.ai screenshot list. Write all screenshots into a single table with bot ID in column A, timestamp in column B, and download URL in column C. Separate each recording's screenshots with a blank row.
When the screenshots are too frequent and you want every Nth one
For the bot ID in cell A1, fetch the Recall.ai screenshot list. Write only every other screenshot (every 60 seconds of session time, approximately) into the workbook, with timestamp in column A and URL in column B.
When you want the screenshot log plus a quick description of what each one likely shows
For the bot ID in cell A1, fetch the Recall.ai screenshot list and write timestamp and URL into columns A and B. Then fetch the session transcript and, for each screenshot timestamp, find the sentence being spoken at that moment and write it into column C as a caption.
The pattern: a single bot ID and a specific description of what you want in the output. SheetXAI does the API work and the formatting.
Try It
Get the 7-day free trial of SheetXAI and open any workbook, then ask it to pull the screenshot log for a Recall.ai bot ID. The Recall.ai integration is included in every SheetXAI plan. For transcript-based analysis of the same recording, see how to pull Recall.ai transcripts for analysis or the Recall.ai in Excel overview.