The Scenario
You are a product manager at a SaaS company. A vendor just delivered a 90-minute demo recording of their platform. The bot captured screenshots at regular intervals throughout the session. You want a slide-by-slide log: every screenshot timestamp and its download URL in a sheet, so you can walk through the demo frame by frame without scrubbing video.
You have the bot ID in cell A1 of a Google Sheet. The Recall.ai screenshot list lives in the API. Between you and the answer is either a lot of clicking or one prompt.
The bad version:
- You open the Recall.ai API docs and find the screenshots endpoint
- You write a curl command, run it, and get back a JSON array of 47 screenshot objects
- You copy each timestamp and URL, switch to the sheet, paste manually into rows
- The timestamps are in Unix milliseconds — you have to convert them
- By the time you have the table built, you could have watched the video twice.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the bot ID and fetches the screenshot list from Recall.ai.
Open the SheetXAI sidebar and type:
For the bot ID in cell A1, list all screenshots from the Recall.ai recording and write each screenshot's timestamp and download URL into my sheet. Start at row 2, with timestamp in column A and URL in column B.
SheetXAI calls the Recall.ai screenshots endpoint for the bot ID in A1, converts the timestamps to a readable format, and writes one row per screenshot. A 90-minute demo with screenshots every 2 minutes gives you ~45 rows, ready to navigate.
What You Get
A screenshot timeline table:
- Column A — screenshot timestamp (formatted as HH:MM:SS, not milliseconds)
- Column B — download URL (direct link to the image file)
The timestamps are human-readable, not Unix epoch values. You can share the sheet with a stakeholder and they can click to any moment in the session without touching the video player.
Want a rough slide description added? Add to the prompt: "Also number each screenshot sequentially in column C starting from 1." SheetXAI adds the index column for navigation reference.
What If the Data Is Not Quite Ready
Screenshot logs can be noisy or sparse depending on the recording configuration. SheetXAI handles the variations inline.
When you only want screenshots from a specific window of the session
The first 20 minutes were setup and small talk. You only want the screenshots from the 20:00 mark onward.
For the bot ID in cell A1, list all screenshots from the Recall.ai recording. Write timestamp and URL into columns A and B for only the screenshots captured after the 20-minute mark. Skip everything before 00:20:00.
When you want to batch-process multiple bot IDs, not just one
You have 5 vendor demo recordings and want the screenshot lists for all of them in one table.
For each bot ID in column A (rows 1 through 5), fetch the Recall.ai screenshot list. Write all screenshots into a single table with bot ID in column A, timestamp in column B, and download URL in column C. Separate each recording's screenshots with a blank row.
When the screenshots are too frequent and you want every Nth one
The bot captured a screenshot every 30 seconds, giving you 180 entries for a 90-minute call. You only want one per minute.
For the bot ID in cell A1, fetch the Recall.ai screenshot list. Write only every other screenshot (every 60 seconds of session time, approximately) into the sheet, with timestamp in column A and URL in column B.
When you want the screenshot log plus a quick description of what each one likely shows
You are preparing a demo review doc and want a one-line caption per screenshot based on the timestamp position in the session.
For the bot ID in cell A1, fetch the Recall.ai screenshot list and write timestamp and URL into columns A and B. Then fetch the session transcript and, for each screenshot timestamp, find the sentence being spoken at that moment and write it into column C as a caption.
The pattern: a single bot ID and a specific description of what you want in the output. SheetXAI does the API work and the formatting.
Try It
Get the 7-day free trial of SheetXAI and open any sheet, then ask it to pull the screenshot log for a Recall.ai bot ID. The Recall.ai integration is included in every SheetXAI plan. For transcript-based analysis of the same recording, see how to pull Recall.ai transcripts for analysis or the Recall.ai in Google Sheets overview.