The Scenario
Your supplier sent a price increase notice last week, which means the margin on half your parts catalog is now wrong. You're the shop owner, and you need the full inventory in an Excel workbook — product name, SKU, retail price, cost, quantity on hand — so you can sort by margin and figure out what to reprice before the next order goes out. The 400 products are in RepairShopr. The workbook is open. The clock is running.
The bad version:
- Export the product catalog from RepairShopr as a CSV. Open it in Excel. Discover 22 columns when you need 6.
- Delete the irrelevant columns. Find that the quantity on hand field imported as text, not a number, so your sort returns alphabetical order instead of numeric.
- Fix the column type. Re-sort. Notice that zero-quantity items were excluded from the export — which are exactly the ones you need to flag for reordering.
The margin review that should take thirty minutes has already taken an hour and you haven't looked at a single price yet.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook, understands what you're working with, and through its built-in RepairShopr integration it can pull the full product catalog with quantities as numbers, prices as numbers, and zero-stock items included.
Fetch all RepairShopr products and write product name, SKU, category, retail price, cost, and current stock quantity into columns A through F
What You Get
- Column A: product name
- Column B: SKU
- Column C: category
- Column D: retail price (numeric)
- Column E: cost (numeric)
- Column F: quantity on hand (numeric, including zero-stock items)
What If the Data Is Not Quite Ready
You only want the low-stock items to build a reorder list
Get all RepairShopr products where quantity on hand is less than 5 and write product name, SKU, and current quantity into columns A, B, and C to create a reorder list
You want a margin column calculated from the pull
Pull all RepairShopr products with SKU, retail price, cost, and quantity into columns A through D, then add a formula in column E calculating margin as (D-C)/D formatted as a percentage
Category names are inconsistent and you want them normalized in the pull
Fetch all RepairShopr products in the "screens" and "Screens" and "LCD" categories and write product name, SKU, and quantity into columns A through C, normalizing all category values to "Screen" in a column D label
Full inventory audit: pull everything, flag low stock, compute margin
Fetch all RepairShopr products and write product name, SKU, category, retail price, cost, and quantity into columns A through F; put "REORDER" in column G for any row where column F is less than 5; add a margin formula in column H as (D-C)/D
The pattern: one prompt handles the pull, the flag, and the formula — no separate steps after the data lands.
Try It
Open an Excel workbook and get the 7-day free trial of SheetXAI — ask it to pull your full RepairShopr catalog, flag low-stock items, and calculate margin so you can get to the actual repricing work. For related work, see how to create purchase orders from a reorder list or the RepairShopr integration overview.