Create Purchase Orders in RepairShopr From a Reorder List in an Excel workbook

The Scenario

It's 7 PM and the parts manager is staring at a reorder list in Excel: 30 line items across seven vendors, all sorted and ready. The purchase orders need to be in RepairShopr before the vendors open tomorrow morning. The last time this task fell to someone, they spent two hours building POs one by one in the UI. That person is at a conference. The task is yours tonight.

The bad version:

• Open RepairShopr. Navigate to Purchase Orders. Click New PO. Select vendor 1. Add SKU from row 1. Set quantity. Add SKU from row 2. Set quantity. Save.
• Go back to Excel. Find where vendor 2's items start. Open RepairShopr. Repeat.
• At vendor 4, realize you added one of its items to vendor 3's PO because you lost track of the grouping. Delete the wrong line item. Re-add it to the right PO.

Thirty items across seven vendors is not two hours — once you factor in the errors, it's closer to three.

The Easy Way: One Prompt in SheetXAI

SheetXAI is an AI agent that lives inside your Excel workbook. It reads the reorder workbook, understands the vendor groupings, and through its built-in RepairShopr integration it can create all seven purchase orders — one per vendor, with the correct line items — and write the PO number back into column E as each one is created.

For each vendor group in this Excel sheet, create a purchase order in RepairShopr with the SKUs and quantities from columns C and D and write the PO number into column E

What You Get

• One RepairShopr purchase order per unique vendor, containing the correct line items
• The PO number written into column E for each row in that vendor group
• Rows where the vendor ID is unrecognized get an error message in column E instead
• No line items cross-posted to the wrong vendor

What If the Data Is Not Quite Ready

The workbook has vendor names instead of RepairShopr vendor IDs

For each row, look up the RepairShopr vendor by the name in column A, then create a purchase order with that vendor using SKUs from column B and quantities from column C; write the PO number into column D

You want one PO per vendor group, not one PO per row

Group the rows in this Excel workbook by vendor ID in column A; for each vendor group, create a single RepairShopr purchase order containing all the SKUs and quantities from columns C and D; write the PO number into column E for every row in the group

Some rows have a delivery date that should go on the PO

Create RepairShopr purchase orders grouped by vendor ID in column A, using SKUs in column B and quantities in column C; if column E contains a date, set that as the expected delivery date; write the returned PO number into column F

Full PO run: group by vendor, set delivery dates, log results

Group this Excel reorder workbook by vendor ID in column A; for each vendor, create one RepairShopr purchase order with all matching SKUs from column B and quantities from column C; use the delivery date from column D if present; write the PO number into column E for each row in the group on success, or the error on failure

The pattern: grouping logic belongs in the prompt so the output is one clean PO per supplier — not 30 individual ones.

Try It

Open your reorder Excel workbook and get the 7-day free trial of SheetXAI — ask it to group by vendor and generate all your RepairShopr purchase orders before the vendors open tomorrow morning. For related work, see how to audit inventory stock levels or the RepairShopr integration overview.