The Scenario
It's vendor review season. The procurement manager discovered that the RepairShopr vendor list hasn't been touched in two years — some contacts have changed, a few email addresses are bouncing, two vendors have merged. Before the annual supplier questionnaire goes out Monday, someone needs to pull all 45 vendors into an Excel workbook, verify which records are still accurate, and hand the list to the compliance team. There are 45 vendors. That data is in RepairShopr and nowhere else in a usable format.
The bad version:
- Open RepairShopr. Find the vendor export. Export to CSV. Open in Excel.
- Discover that the full address exported as a single concatenated field — street, city, state, zip all in one cell — when you only need the city for the questionnaire form.
- Write a formula to extract the city from the combined field for all 45 rows. Spend forty-five minutes on a parsing task that should have taken thirty seconds.
The questionnaire goes out Monday whether the list is clean or not.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook, understands what you're building, and through its built-in RepairShopr integration it can pull all 45 vendors with city as its own column — not buried in a concatenated address field.
Export all vendors from RepairShopr into this Excel sheet with vendor ID, name, contact email, and primary phone in columns A through D
What You Get
- Column A: vendor ID
- Column B: vendor name
- Column C: contact email
- Column D: primary phone
- Vendors with missing email addresses are included with a blank cell — visible, not silently dropped
What If the Data Is Not Quite Ready
You need city instead of vendor ID for the questionnaire form
List all RepairShopr vendors and write vendor name, email, phone, and city into this sheet
You only want active vendors, not inactive ones
List all active RepairShopr vendors and write vendor name, email, phone, and city into columns A through D
You want to flag vendors with missing email before the questionnaire goes out
Fetch all RepairShopr vendors and write vendor name, email, phone, and city into columns A through D; put "MISSING EMAIL" in column E for any row where column B is empty
Full vendor audit: pull all fields, flag contact gaps, sort alphabetically
Pull all RepairShopr vendors and write vendor ID, name, email, phone, and city into columns A through E; put "MISSING EMAIL" in column F for any row where column C is blank and "MISSING PHONE" for any row where column D is blank; sort the table by column B alphabetically
The pattern: one prompt gives you an audit-ready vendor list with gaps already flagged so the questionnaire can go out Monday without a data-prep detour.
Try It
Open an Excel workbook and get the 7-day free trial of SheetXAI — ask it to pull all your RepairShopr vendors, flag missing contact details, and sort alphabetically so the compliance team has what they need before Monday. For related work, see how to create purchase orders from a reorder list or the RepairShopr integration overview.