The Scenario
You run social media for a B2B consulting firm. You've got 25 draft LinkedIn and Twitter posts sitting in an Excel workbook — one per row in column A — waiting for hashtags before the editorial team does final review on Friday. The firm's brand guidelines say hashtags go inline, woven into the text, not stacked at the end.
You've been writing content for three years. Manually inserting hashtags into 25 posts at natural language positions is not writing — it's formatting. And it's Friday's bottleneck, not Friday's actual work.
The bad version:
- Open each draft, read it carefully, find the right spots to insert hashtags, type them in, read the sentence again to make sure it still flows, move to the next post. Three hours.
- Copy each draft into RiteKit's auto-hashtag tool in a browser tab, copy the enhanced version back into Excel. Twenty-five browser tabs, twenty-five manual copy-pastes.
- Insert hashtags at the end of every post in a block, tell the editorial team "that's how it is," and wait for the feedback that it doesn't match brand guidelines.
Your deadline is Friday morning. The editorial team isn't going to move it. And the formatting note in the brand guidelines isn't going away either.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the draft posts in column A and, through its built-in RiteKit integration, calls the auto-hashtag API on each one — placing hashtags at natural positions in the text — and writes the enhanced version into column B.
Run RiteKit's auto-hashtag on every caption in the "Drafts" worksheet column A and populate column C with the hashtag-enriched versions — keep originals in column A.
What You Get
- Column C: Each post with hashtags placed inline at contextually natural positions
- Column A: Original draft, untouched, for comparison and rollback
- Rows where column A is blank get a blank in column C — no errors for empty rows
What If the Data Is Not Quite Ready
Some posts already have one or two hashtags in the text and I don't want duplicates
For each post in column A, call RiteKit auto-hashtag — RiteKit will add additional tags without duplicating ones already present. Write the result to column C. In column D, note the count of new # characters added vs. the original. Flag any row where column D is 0 as "NO NEW TAGS ADDED."
The posts are split between two tones — "Thought Leadership" (longer, formal) and "Engagement" (punchy, casual) — noted in column B
For each row in the "Drafts" worksheet, call RiteKit auto-hashtag on the text in column A and write the enhanced version to column C regardless of tone. Then in column D, note the number of hashtags inserted. Flag rows where column B is "Thought Leadership" and more than 2 hashtags were inserted as "REVIEW: too many for this format."
The drafts span two worksheets — "Week 1 Drafts" and "Week 2 Drafts" — and I need both processed before Friday
On the "Week 1 Drafts" worksheet, call RiteKit auto-hashtag for each post in column A and write the result to column C. Skip rows where column C already has content. Repeat for the "Week 2 Drafts" worksheet. After both are processed, write the total number of posts enhanced as a note in cell A1 of each worksheet.
I want to auto-hashtag all 25 posts, flag any that got fewer than 2 hashtags added, and create a final review list in one pass
For each draft in column A of the "Drafts" worksheet, call RiteKit auto-hashtag and write the result to column C. Compare columns A and C — count the new # characters added for each row and write the count to column D. For rows where column D is less than 2, write "REVIEW" in column E. Then on a new worksheet called "Editorial Review" copy all rows, sorted so that "REVIEW" rows appear first.
One prompt produces the enhanced drafts and the editorial review queue.
Try It
Get the 7-day free trial of SheetXAI and open your drafts Excel workbook, then ask it to run RiteKit auto-hashtag across every post in column A. For a separate workflow that generates a standalone hashtag list per post, see generating hashtags for a content calendar, or return to the RiteKit + Excel overview.