The Scenario
You are a scrum master. Sprint 14 kicks off Monday. You created the 'Sprint 14' Todoist project and need to share it with 12 team members — their emails are already in the Team Roster tab of your Excel workbook.
The bad version of Friday afternoon:
- You open Todoist, go to the project, click Share, type the first email, send
- Type the second, send. Third. Fourth
- Around email seven you paste the wrong address from a different tab you had open
- You have to revoke that invitation and resend
- You finish with eleven invitations sent and one team member confused on Monday morning.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads the email column and sends all twelve invitations in one operation, without you opening the Todoist share dialog at all.
Open the SheetXAI sidebar and type:
Invite every email address in column A of the Team Roster tab as a collaborator to the Todoist project named 'Sprint 14'. Write 'Invited' or the error message into column B for each row.
SheetXAI reads the twelve addresses, sends a collaboration invitation to each one, and writes the result to column B.
What You Get
All twelve invitations sent, with a status column confirming each one:
- Column B status — 'Invited' for each successful send, error if an address was invalid or already a collaborator
- Speed — all twelve in one prompt, not twelve separate copy-paste operations
- Accuracy — emails come from the workbook, not typed by hand
The status column is the confirmation log. You can share it with your manager as proof the sprint project was distributed to the full team before Monday.
What If the Data Is Not Quite Ready
Team rosters are living documents that are never perfectly clean on sprint day.
When the email column has extra whitespace or formatting
Someone pasted emails with leading spaces or trailing periods.
Clean the email addresses in column A of the Team Roster tab: trim whitespace and remove trailing punctuation. Then invite each cleaned address as a collaborator to the 'Sprint 14' Todoist project. Write 'Invited' or the error into column B.
When the roster has members from multiple squads
The Team Roster tab covers the entire department. You only want the Backend squad for Sprint 14.
Filter to rows in the Team Roster tab where the 'Squad' column is 'Backend'. Invite each email from those rows to the Todoist project 'Sprint 14'. Write 'Invited' or the error into column B.
When some members are already collaborators from Sprint 13
You want to skip people already on the project.
Check which email addresses in column A of the Team Roster tab are already collaborators on the 'Sprint 14' Todoist project. Write 'Already a member' in column B for those, and send invitations to the rest. Write 'Invited' or the error into column B for the new invites.
When you are setting up two parallel sprint projects at once
Sprint 14 has a Backend project and a Frontend project, each with a different squad.
For each row in the Team Roster tab where 'Squad' is 'Backend', invite the email in column A to the Todoist project 'Sprint 14 — Backend'. For rows where Squad is 'Frontend', invite to 'Sprint 14 — Frontend'. Write 'Invited' or the error into column B, and which project they were invited to in column C.
The pattern: the email list is already in the workbook. SheetXAI handles the invitations.
Try It
Get the 7-day free trial of SheetXAI and open any team roster workbook, then ask it to send the Todoist project invitations. The Todoist integration is included in every SheetXAI plan. For related workflows, see how to bulk-create tasks from an Excel workbook or the Todoist in Excel overview.