The Scenario
You are a scrum master. Sprint 14 kicks off Monday. You created a new 'Sprint 14' Todoist project and need to share it with 12 team members — their emails are already sitting in a column in your team roster Google Sheet.
The bad version of Friday afternoon:
- You open Todoist, go to the project, click Share, type the first email address, send
- Type the second email, send. Third. Fourth
- Around the sixth address you mistype an email — the invitation goes to the wrong person
- You have to revoke and resend
- You finish sending invitations to eleven people and realize you skipped one who is now confused on Monday morning.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the email column and sends all twelve Todoist project invitations in one operation, without you opening the Todoist UI at all.
Open the SheetXAI sidebar and type:
Invite every email address in column A of my sheet as a collaborator to the Todoist project named 'Sprint 14'. Write 'Invited' or the error message into column B for each row.
SheetXAI reads the twelve email addresses, sends a collaboration invitation to each one, and writes the result back to column B. Done before you close the tab.
What You Get
All twelve invitations sent, with a status column confirming each one:
- Column B status — 'Invited' for each successful invitation, error message if an address was not found or already a collaborator
- Speed — all twelve in one prompt, not twelve separate copy-paste operations
- Accuracy — emails come from the sheet, not typed by hand, so no typos
The status column is the confirmation log. You can share it with your manager as proof that the sprint project was distributed to the full team before Monday.
What If the Data Is Not Quite Ready
Team rosters are living documents and not always clean on sprint day.
When the email column has extra whitespace or formatting
Someone pasted emails with leading spaces or trailing dots.
Clean the email addresses in column A: trim whitespace and remove any trailing punctuation. Then invite each cleaned address as a collaborator to the Todoist project 'Sprint 14'. Write 'Invited' or the error into column B.
When the roster has team members from multiple squads and you only want one squad
The sheet has an entire department roster. You only want the Backend squad for Sprint 14.
Filter to rows where the 'Squad' column says 'Backend'. Invite each email address from those rows as a collaborator to the Todoist project 'Sprint 14'. Write 'Invited' or the error into column B.
When some team members are already collaborators from Sprint 13
You want to skip people who are already on the project from the previous sprint.
Check which email addresses in column A are already collaborators on the 'Sprint 14' Todoist project. For those, write 'Already a member' in column B. For the rest, send the invitation and write 'Invited' or the error into column B.
When you are setting up two projects at once for parallel squads
Sprint 14 has a Backend project and a Frontend project, each with a different team.
For each row in my sheet where the 'Squad' column is 'Backend', invite the email in column A to the Todoist project 'Sprint 14 — Backend'. For rows where Squad is 'Frontend', invite to 'Sprint 14 — Frontend'. Write 'Invited' or the error into column B, and which project they were invited to in column C.
The pattern: the email list is already in the sheet. SheetXAI handles the invitations so you never manually type an email address into a Todoist share dialog.
Try It
Get the 7-day free trial of SheetXAI and open any team roster or contact list sheet, then ask it to send the Todoist project invitations. The Todoist integration is included in every SheetXAI plan. For related workflows, see how to bulk-create tasks from a sheet or the Todoist in Google Sheets overview.