The Scenario
You are an HR manager at a 45-person agency. The quarterly team review is Thursday and the VP of People wants a clean roster of every Toggl workspace member — name, email, admin status, and whether they are active or inactive — exported to an Excel workbook before the 2 PM meeting.
The last time this was pulled, someone downloaded the CSV manually, emailed it as an attachment, and the VP opened it to find three people who had left the company six months earlier. Nobody had deactivated their Toggl accounts.
The bad version:
- Navigate to the Toggl workspace settings
- Screenshot the members list page by page
- Type names and emails into an Excel workbook by hand
- Call IT to verify which accounts are active
- You send the workbook and the VP asks why two "active" members have not logged a single hour in four months.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook. It pulls the full Toggl workspace member list so you never have to touch the Toggl settings screens.
Open the SheetXAI sidebar and type:
Fetch all users in my Toggl workspace and write them into this workbook with columns for name, email, admin status, active status, and last entry date if available. Sort by active status descending so active members appear first.
SheetXAI pulls every workspace member, writes the rows, and sorts them so the active roster is at the top. The VP has a usable workbook before the 2 PM meeting.
What You Get
An Excel workbook with the full workspace roster:
- Name and email for every member
- Admin status — spot anyone with elevated access who should not have it
- Active status — active and inactive members separated at a glance
- Last entry date if the Toggl API returns it — the fastest way to identify ghost accounts
The workbook is a snapshot. It reflects whoever is in the workspace at the moment you run the prompt.
What If the Data Is Not Quite Ready
Workspace rosters have messy states. SheetXAI handles filtering and enrichment in the same prompt.
When you only need active members
The review is about active capacity, not a full audit of everyone who ever joined.
Fetch all users in my Toggl workspace. Filter to active users only and write them into the workbook with name, email, and admin status. Sort alphabetically by name.
When you want to flag admins separately
The security review requires a separate tab listing every admin account.
Fetch all users in my Toggl workspace. Write all members into the All Members tab with name, email, and active status. Write only admin accounts into the Admins tab with name and email.
When you want to cross-reference against an HR system
You have a list of current employees in the HR tab and want to find anyone in Toggl who is not in that list.
Fetch all active Toggl workspace users and write them into the workbook with name and email. Compare the emails in column B against the emails in the HR tab (column B). Write "Active employee," "Not in HR system," or "In HR but not Toggl" in column C for each member.
When you need headcount and hours together
The VP also wants to see how much each member has logged this quarter, not just whether they exist.
Fetch all active users in my Toggl workspace. For each user, also fetch total hours logged in Q2 2026 (April 1 to June 30). Write name, email, admin status, and Q2 hours into the workbook. Sort by Q2 hours descending. Flag any active member with fewer than 10 hours in column E as "Low activity."
The pattern: pulling the member list is the starting point. One prompt handles the fetch and any enrichment or cross-reference alongside it.
Try It
Get the 7-day free trial of SheetXAI and open a blank workbook, then ask it to pull your Toggl workspace roster. The Toggl integration is included in every SheetXAI plan. For related workflows, see how to export all Toggl projects into an Excel workbook or the Toggl in Excel overview.