The Scenario
The workspace admin has a fiscal year-end item on the list: archive 20 completed project boards before the Trello plan renews. Finance sent an Excel file with board IDs. The boards are scattered across the workspace, none of them visible in the admin's default view. Finding each board by ID in Trello's UI, navigating to settings, and clicking Archive — twenty times — is an afternoon of clicking that produces nothing except a cleaner Trello workspace.
The bad version:
- Copy board ID one from Excel, paste it into Trello's search, navigate to the board, open settings, click Archive, confirm
- Repeat 19 more times, checking off each one in the Excel file manually
- Realize at board 17 that you archived a board that wasn't on the list because you copied the wrong cell
The IDs are in Excel for a reason. The clicking should not be the method.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads board IDs from your workbook and archives each board via the Trello API, writing confirmation back per row.
The prompt to run:
For each board ID in column A of this sheet, archive (close) that Trello board. Write 'archived' into column B and the board name into column C when each operation completes. If a board is already archived or the ID is invalid, note that in column B instead.
What You Get
- Each board in column A archived in Trello
- Column B: "archived", "already archived", or error note
- Column C: the board name confirmed from Trello before archiving
- A complete audit record of what was done
What If the Data Is Not Quite Ready
You want to preview board names before archiving
For each board ID in column A of this sheet, fetch the board name and write it into column B. Do not archive yet — I want to verify the names before proceeding.
Some boards should be skipped based on a flag
For each row in this sheet where column C is 'yes', archive the Trello board with the ID in column A. Write 'archived' into column D. Skip rows where column C is not 'yes'.
You need to export board data before archiving
For each board ID in column A, fetch all open cards (card name, list, due date) and write them to a new worksheet named after the board ID. Then archive the board and write 'archived' into column B.
Archive with a final comment on the most recent card
For each board ID in column A, find the card with the most recent activity. Add a comment: 'Board archived as part of FY end close on [today's date].' Then archive the board and write 'archived' into column B.
That last version creates a paper trail inside Trello so anyone who finds an archived board later knows exactly when and why.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook Finance sent with the board IDs in column A. The bulk archive runs in one prompt and writes confirmation per row. Also see how to inventory Power-Ups across boards and the Trello hub.