The Scenario
The CTO has a question heading into budget review: which Power-Ups are live across the engineering workspace, and what's the exposure footprint for each? There are 25 boards. Nobody has an inventory. Trello shows Power-Ups one board at a time. The question was asked at the start of the week and the review is Friday.
The bad version:
- Open board one, navigate to Power-Ups, note what's enabled in Excel
- Open board two, repeat
- Lose track of which boards you've covered and whether the board count matches the org total
An inventory that takes 45 minutes of board-by-board clicking isn't an audit — it's a data entry exercise that looks like one.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It connects to Trello and can sweep every board in your organization in one prompt, writing results into your workbook ready for sorting and filtering.
The prompt to run:
Get all boards in our Trello organization. For each board, fetch the list of enabled Power-Ups and write the board name, Power-Up name, and Power-Up ID into this sheet — one row per Power-Up. If a board has no Power-Ups, write 'none' in the Power-Up name column.
What You Get
- One row per enabled Power-Up across every board in the org
- Columns: board name, Power-Up name, Power-Up ID
- Boards with no Power-Ups get a "none" row so every board is accounted for
- Ready to pivot, group, or filter for the CTO's review
What If the Data Is Not Quite Ready
You only want boards with a specific Power-Up
Get all boards in our Trello org that have the Power-Up named 'Custom Fields' enabled. Write the board name, board ID, and Power-Up ID into this Excel sheet.
You need a count of how many boards use each Power-Up
Get all boards in our Trello organization and their enabled Power-Ups. Write a summary: one row per unique Power-Up name with a count of how many boards have it enabled, sorted by count descending.
Include archived boards in the audit
Get all boards in our Trello organization including closed boards. For each board, write the board name, open/closed status, and enabled Power-Up names into this Excel sheet.
Full licensing audit with activity context
Get all open boards in our Trello organization. Write board name, last activity date, number of members, and all enabled Power-Up names into this Excel sheet. Sort by last activity ascending so the most stale boards appear first.
One prompt gives the CTO the exposure footprint, the activity signal, and the member count — enough to make a budget decision, not just look at a list.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook. The full Power-Up inventory across your Trello workspace runs in one prompt and lands ready for budget review. Also see how to inventory all workspace boards and the Trello integration overview.