The Scenario
The agile coach has a cross-team alignment session tomorrow. The premise: all ten engineering team boards should be running the same Kanban structure. Before making that case, the coach needs to know if it's actually true. Opening ten boards one by one in Trello and reading list names from the screen is the only way to find out — which is 45 minutes of clicking before any analysis can happen.
The bad version:
- Open board one, note the list names in an Excel row
- Open board two, do the same
- Discover at board five that two boards spell 'In Progress' differently and wonder if you recorded board one correctly
Ten boards, all requiring individual navigation, just to produce a comparison table. The structure is in Trello. Getting it into Excel for comparison is what takes the time.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It can query every board in your Trello org and write each board's list structure into the workbook in a format ready for side-by-side comparison.
The prompt to run:
Get all boards in our Trello organization. For each board, fetch its lists and write the board name in column A and each list name in columns B, C, D, etc. in order — one row per board — so I can compare structures across boards.
What You Get
- One row per board
- Column A: board name
- Columns B onward: list names in their board order
- Boards with fewer lists have empty cells in later columns
- Ready to highlight inconsistencies immediately
What If the Data Is Not Quite Ready
You only want to compare specific boards
Fetch the list structures for the Trello boards with the IDs in column A of this sheet. Write each board's name and list names into this Excel sheet, one row per board, lists in order across columns B through H.
You want to flag deviations from a standard
Get the list names from the Trello board ID in cell A1 as the standard. Fetch the list structures from every board ID in column B, compare to the standard, and write 'matches' or the list of differences into column C for each board.
You need list positions to check ordering too
For each board ID in column A of this sheet, get its lists ordered by position. Write the board name, and for each list its position number and name as adjacent columns. I want to see if lists are in the same order, not just if the same names exist.
Full structure audit with member counts and activity
Get all open boards in our Trello organization. For each board, write the board name, list count, list names in order, member count, and date of last activity into this Excel sheet. Sort by last activity descending.
One prompt gives the coach the structure comparison and the activity context — so the alignment session starts with data.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook. Ask SheetXAI to pull list structures from your Trello workspace and the comparison table is ready before your cross-team session. Also see how to inventory all workspace boards and the Trello hub.