The Scenario
The customer support team lead sent the request this morning: 60 resolved tickets are still sitting open in the Trello "Closed" list, inflating the active card count and cluttering search results. Export them to Excel for records, then archive all of them. Both operations. Before lunch.
The bad version:
- Open each card in the "Closed" list, copy the name and ID into the workbook.
- Then go back and archive each one individually: open the card, open the archive option, confirm.
- Get through 40 cards and lose track of which ones were already exported when the browser tab refreshes.
Sixty cards, two operations each, zero margin for error because these are support records you cannot reconstruct if something goes missing.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It exports the cards first, writes the records into your workbook, and then archives every card in the list — in a single compound prompt.
Open a blank worksheet and paste:
Read card IDs from column A of this sheet and archive each corresponding Trello card. Write "archived" into column B for each one that was successfully closed.
Or let SheetXAI do the export and archive together:
First export all cards in the Trello list named "Closed" into this sheet with card name, ID, and due date. Then archive every card in that list.
What You Get
- A row per card with card name, ID, and due date written to your workbook before any archiving happens.
- Every card in the "Closed" list is archived after the export is confirmed.
- You have a permanent workbook record that predates the archive action.
- Cards that fail to archive are flagged inline — nothing disappears silently.
What If the Data Is Not Quite Ready
You want to preview the export before committing to the archive
Export all cards in the Trello list named "Closed" into this sheet with card name, ID, due date, and assigned members. Do not archive yet — I want to review the list first.
You need to archive cards from multiple lists in one pass
Export all cards from the Trello lists "Closed" and "Won't Fix" into this sheet — card name, ID, list name, and due date — then archive every card from both lists.
You need the archive to be conditional based on a flag in the workbook
For each row in this sheet, archive the Trello card with the ID in column A only if column C says "archive". Write "archived" into column D for each card that was successfully closed. Skip rows where column C says anything else.
Full close-out with audit trail in one shot
Export all cards from the Trello list "Closed": write card name, ID, list, due date, assigned members, and last activity date into this sheet. Then archive all of them. Add a final row at the bottom with the total count of cards archived and the timestamp.
The pattern: record first, then act — and let the prompt handle the sequence so you don't have to.
Try It
Open a blank Excel workbook and Get the 7-day free trial of SheetXAI — then ask it to export and archive your resolved Trello cards in one pass before your next quarterly board cleanup. See also bulk-moving cards between lists or the Trello integration overview.