The Scenario
The CI pipeline passed overnight. You are the QA lead. Thirty cards in the 'QA' list all need to move to 'Ready for Release' before the morning deployment meeting. The card IDs are in your Excel workbook — the test tracker you've maintained all sprint.
The bad version:
- Open the first card in Trello. Click 'Move'. Select 'Ready for Release'. Confirm.
- Trello drops you in the destination list after each move, so you have to navigate back to the source board every time.
- Thirty cards, at least three interface interactions each. Fifteen minutes of clicking before a meeting that starts in twenty.
When something passes QA, advancing it to the next stage should be instantaneous. It isn't, and the gap adds up.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads the card IDs and target list names from the workbook and moves every card in one operation.
For each row in this sheet, move the Trello card with the ID in column A to the list named in column B on the same board.
What You Get
- Each card moved to the list named in column B.
- SheetXAI resolves the list name to the correct list ID on the card's current board.
- Cards where the target list isn't found get a note in column C.
- Cards already in the target list get noted as 'already there', not moved twice.
What If the Data Is Not Quite Ready
All cards go to the same list — no column B needed
Move all Trello cards whose IDs appear in column A of this workbook to the list named 'Ready for Release'. Write 'moved' into column B for each card successfully updated.
Some cards are already in 'Ready for Release' and should be skipped
For each row in this workbook, check if the Trello card in column A is already in the list named in column B. If it is, write 'already there' in column C. If not, move it and write 'moved'.
Target list names in column B have inconsistent capitalization
For each row in this workbook, move the Trello card in column A to the list whose name most closely matches column B (case-insensitive). Write the resolved list name into column C and 'moved' or 'not found' into column D.
Export the cards first, move them, then confirm all in one pass
Get all cards from the Trello list named 'QA' and write their IDs and names into this workbook (columns A and B). Then move every card in column A to the list named 'Ready for Release'. Write 'moved' into column C for each successful move.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook with a list of card IDs, then ask it to advance those cards to the next stage in Trello before your morning meeting. Also useful: Migrate Trello cards across boards from an Excel workbook or the Trello integration overview.