The Scenario
The CTO has a question at the quarterly review: which Power-Ups are enabled across the engineering workspace, and what's the data exposure footprint? Nobody knows off the top of their head. Trello shows you Power-Ups one board at a time. There are 25 boards. This is not a question you can answer live in the meeting — but it needs an answer before budget sign-off.
The bad version:
- Open board one, navigate to Power-Ups, write down what's enabled
- Open board two, repeat
- Discover that board names have changed since the last audit and you're not sure you've covered all 25
An audit that takes 45 minutes of board-by-board clicking is not an audit. It's a data entry project that looks like an audit.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It connects to the Trello API and can sweep every board in your organization in a single prompt, writing the results into your sheet for review and sorting.
The prompt to run:
Get all boards in our Trello organization. For each board, fetch the list of enabled Power-Ups and write the board name, Power-Up name, and Power-Up ID into this sheet — one row per Power-Up. If a board has no Power-Ups enabled, write 'none' in the Power-Up name column.
What You Get
- One row per enabled Power-Up, across every board in the org
- Columns: board name, Power-Up name, Power-Up ID
- Boards with no Power-Ups get a "none" row so every board is accounted for
- Ready to pivot, group, or filter for the CTO's review
What If the Data Is Not Quite Ready
You want to filter to just boards with specific Power-Ups
Get all boards in our Trello org that have the Power-Up named 'Custom Fields' enabled. Write the board name, board ID, and Power-Up ID into this sheet.
You need to count how many boards use each Power-Up
Get all boards in our Trello organization and their enabled Power-Ups. Write a summary into this sheet: one row per unique Power-Up name with a count of how many boards have it enabled, sorted by count descending.
You want to include archived boards in the audit
Get all boards in our Trello organization including closed/archived boards. For each board, write the board name, open/closed status, and list of enabled Power-Up names into this sheet.
Full licensing audit: board count + Power-Up list + last activity
Get all open boards in our Trello organization. For each board, write the board name, last activity date, number of members, and all enabled Power-Up names into this sheet. Sort by last activity date ascending so the most stale boards appear first.
One prompt gives you the licensing exposure, the activity context, and the member count — so the CTO can make a decision, not just look at a list of names.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet. The full Power-Up inventory across your Trello workspace runs in a single prompt and lands in a format ready for budget review. Also see how to inventory workspace boards and the Trello integration overview.