The Scenario
The product manager wrote 20 acceptance criteria for an epic last week. They live as checklist items on one Trello card. The team lead said this morning: each criterion needs its own card in Backlog for sprint planning, independent assignment, and estimation. Moving 20 checklist items to 20 separate cards means opening the epic, reading item one, creating a new card in Backlog, typing the name, going back to the epic, reading item two — and doing this 20 times without losing your place or creating a duplicate.
The bad version:
- Read item one, open Backlog, click Add Card, type the criterion name
- Go back to the epic, scroll back to the checklist, read item two
- Create a duplicate on item 13 because you weren't sure if you'd already done that one
The PM should be running estimation, not transcribing checklist items into new cards one at a time.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads checklist items from a Trello card and creates a card for each one, writing the new card IDs back into your workbook for tracking.
The prompt to run:
Get all checklist items from the Trello card with the ID in cell A1. For each incomplete item, create a new card in the Trello list named 'Backlog' on the same board, using the checklist item text as the card name. Write the checklist item text and new card ID into columns A and B of this sheet.
What You Get
- One new Trello card per incomplete checklist item, in the 'Backlog' list
- Column A: checklist item text (the new card name)
- Column B: the new Trello card ID
- Already-completed checklist items are skipped
What If the Data Is Not Quite Ready
The epic has multiple checklists
Get all checklists from the Trello card with the ID in cell A1. For each incomplete item across all checklists, create a new card in the 'Backlog' list. Write the checklist name, item text, and new card ID into columns A, B, and C of this sheet.
You need to set a label or assignee on each promoted card
Get all incomplete checklist items from the Trello card ID in cell A1. For each, create a new card in 'Backlog', apply the label 'Feature', and assign it to the member username in cell B1. Write item text and new card ID into this sheet.
You're promoting from multiple epic cards
For each card ID in column A of this sheet, get its incomplete checklist items and create a Trello card for each in the list named 'Backlog'. Write the source card ID, item text, and new card ID into columns A, B, and C — one row per promoted card.
Full promotion with description and due date
Get all incomplete checklist items from the Trello card ID in cell A1. For each, create a new card in 'Backlog' with the item text as the name and this description: 'Promoted from epic [card name] on [today's date].' Set the due date from cell B1 for all cards. Write results into this sheet.
One prompt creates the cards, adds context, and sets the due date — so the sprint team knows where each card came from without tracing it back.
Try It
Get the 7-day free trial of SheetXAI and open an Excel workbook with your epic card's Trello ID in cell A1. The promotion runs in one pass and the new card IDs land in your workbook. Also see how to bulk-create cards with checklists and the Trello hub.