The Scenario
The product manager spent last week writing 20 acceptance criteria for an epic. They live as checklist items on a single Trello card. Now the team lead says each criterion needs its own card in the Backlog for independent sprint planning, assignment, and point estimation. Moving 20 checklist items to 20 separate cards one at a time means: open the epic, read criterion one, create a new card in Backlog, type the name, go back to the epic, read criterion two, repeat.
The bad version:
- Read the first checklist item, open the Backlog list, click Add Card, type the criterion name
- Go back to the epic card, scroll back to the checklist, read item two
- Lose your place in the checklist on item 11 and create a duplicate
Twenty criteria, twenty clicks, twenty chances to mistype or duplicate. The product manager should be doing estimation work, not data entry.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It can read checklist items from a Trello card and create new cards from each one in a single prompt, writing the new card IDs back into your sheet for reference.
The prompt to run:
Get all checklist items from the Trello card with the ID in cell A1. For each incomplete item, create a new card in the Trello list named 'Backlog' on the same board, using the checklist item text as the card name. Write the checklist item text and the new card ID into columns A and B of this sheet.
What You Get
- One new Trello card per incomplete checklist item, created in the 'Backlog' list
- Column A: checklist item text (the new card name)
- Column B: the new Trello card ID for each created card
- Already-completed checklist items are skipped
What If the Data Is Not Quite Ready
You want to promote items from multiple checklists on one card
Get all checklists from the Trello card with the ID in cell A1. For each incomplete checklist item across all checklists, create a new card in the 'Backlog' list on the same board. Write the checklist name, item text, and new card ID into columns A, B, and C of this sheet.
You need to set a label or member on each promoted card
Get all incomplete checklist items from the Trello card ID in cell A1. For each item, create a new card in the 'Backlog' list, apply the label 'Feature', and assign it to the member username in cell B1. Write the item text and new card ID into this sheet.
You're promoting from a sheet of multiple epic cards
For each card ID in column A of this sheet, get its incomplete checklist items and create a Trello card for each in the list named 'Backlog'. Write the source card ID, checklist item text, and new card ID into columns A, B, and C — one row per promoted card.
Full promotion with description and due date
Get all incomplete checklist items from the Trello card ID in cell A1. For each, create a new card in 'Backlog' with the item text as the name and this description: 'Promoted from epic [card name] on [today's date].' Set the due date to the value in cell B1 for all cards. Write results into this sheet.
One prompt adds context to every promoted card so the sprint team knows where it came from without having to trace it back to the epic.
Try It
Get the 7-day free trial of SheetXAI and open a Google Sheet with your epic card's Trello ID in cell A1. The promotion runs in one pass and the new card IDs land in your sheet. Also see how to bulk-create cards with checklists and the Trello hub.