The Scenario
A content strategist spent three weeks writing detailed briefs for 60 editorial calendar cards. They live in column B of an Excel workbook — card ID in column A, full description text in column B. The corresponding Trello cards are empty stubs. Adding the descriptions manually means opening each card, clicking the description field, pasting, and saving. Sixty times.
The bad version:
- Open card one, click the description field, paste from the workbook
- Switch back to Excel, copy the next description, switch to Trello, open card two
- Paste error on card 31 because the clipboard had the wrong content after switching windows
Three weeks of content work in a spreadsheet column. Moving it to Trello should not take an afternoon of window-switching.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads card IDs and description text from your workbook and pushes descriptions to Trello directly — no copy-paste involved.
The prompt to run:
For each row in this sheet, find the Trello card with the ID in column A and set its description to the text in column B. Write 'updated' into column C for each card successfully changed, or an error message if the update failed.
What You Get
- Descriptions set on every Trello card in your list
- Column C: "updated" or error note per row
- Invalid card IDs are noted without stopping the operation
- Your workbook becomes the source-of-truth record for what was written
What If the Data Is Not Quite Ready
Preview current descriptions before overwriting
For each card ID in column A of this sheet, fetch the current description and write it into column C. Do not update anything yet — I want to see what's already there.
Descriptions are split across multiple columns
For each row in this sheet, update the Trello card with the ID in column A. Build the description by combining column B as a header, column C as the body paragraph, and column D as the CTA. Write the combined result as the card description.
Only update cards where the description is currently empty
For each card ID in column A, fetch the current description. If it's empty, set the description to the text in column B. If it already has a description, write 'skipped (has description)' into column C.
Push descriptions and add a confirmation comment
For each row in this sheet, set the Trello card description to column B, then add a comment saying 'Description added by content team on [today's date].' Write 'done' into column C when both operations complete.
That last version creates an audit trail inside each card — so the editorial team can see when the brief was added without checking the workbook.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where your content briefs live. One prompt pushes all 60 descriptions into Trello and writes confirmation back per row. Also see how to bulk-update card names and descriptions and the Trello integration overview.