The Scenario
A content strategist spent three weeks writing detailed briefs for 60 editorial calendar cards. The briefs are in column B of a Google Sheet — card ID in column A, full description text in column B. The corresponding Trello cards are empty. Adding the descriptions manually means opening each card, clicking Description, pasting the text, and saving. Sixty times.
The bad version:
- Open card one in Trello, click the description field, paste from the sheet
- Switch back to the sheet, copy the next description, switch back to Trello, open card two
- Make a paste error on card 34 because the clipboard had the wrong thing on it after switching windows
Three weeks of content work sitting in a spreadsheet column. Getting it into Trello should not take three hours of window-switching.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your data directly from the spreadsheet and pushes it to Trello — card IDs matched to description text, no copy-paste required.
The prompt to run:
For each row in this sheet, find the Trello card with the ID in column A and set its description to the text in column B. Write 'updated' into column C for each card successfully changed, or an error message if the update failed.
What You Get
- Descriptions set on every Trello card in your list
- Column C: "updated" or error note per row
- Rows where the card ID is invalid are noted without stopping the whole operation
- Your sheet becomes the source-of-truth record for what was written
What If the Data Is Not Quite Ready
You want to preview which cards already have descriptions before overwriting
For each card ID in column A of this sheet, fetch the current description and write it into column C. Do not update anything yet — I want to see what's already there before deciding what to overwrite.
Descriptions are split across multiple columns
For each row in this sheet, update the Trello card with the ID in column A. Build the description by combining the text in column B as a header, column C as the body paragraph, and column D as the CTA. Write the combined result as the card description.
You only want to update cards where the description is currently empty
For each card ID in column A, fetch the card's current description. If it's empty, set the description to the text in column B. If it already has a description, write 'skipped (has description)' into column C.
Push descriptions and add a comment confirming the update
For each row in this sheet, set the Trello card description to column B, then add a comment saying 'Description added by content team on [today's date].' Write 'done' into column C when both operations complete.
That last version creates an audit trail inside each card — so the editorial team can see when the brief was added without checking the sheet.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet where your content briefs live. One prompt pushes all 60 descriptions into Trello and writes confirmation back per row. Also see how to bulk-update card names and descriptions and the Trello integration overview.