The Scenario
Your monthly cost review is tomorrow morning, and your manager asked for a breakdown of every Vapi call from the past 30 days — duration, cost, assistant, status — formatted as a workbook they can filter.
You open the Vapi dashboard. There's a call list. There's no bulk export that gives you exactly those columns in a format Excel expects without cleanup.
The bad version:
- Click through the dashboard, find the CSV export, download a file with 25 columns you don't need and three you do
- Open the CSV in Excel, delete the extra columns, convert the cost field that came in as text, fix the timestamp format so your date filters work
- Repeat manually if anyone asks for a different date range or a different column set next week
Your manager is presenting this data to the leadership team. It needs to be clean, correctly scoped, and ready by 9 AM. There is no spare hour for reformatting work that should not exist.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads your workbook, connects to Vapi through its built-in integration, and writes the call data directly into your columns. No CSV export, no cleanup, no API calls.
Pull every Vapi call created in April 2026 into my Excel sheet with columns for call ID, status, duration in seconds, cost, and the assistant name
What You Get
- One row per call, starting at the top of the worksheet, with each requested field in its own column
- Duration lands as a number in seconds — ready for SUM or AVERAGE formulas
- Cost lands as a decimal — no text-to-number conversion needed
- Assistant name arrives as a string — no ID lookup required
What If the Data Is Not Quite Ready
The cost column is coming in as text, not a number
Pull every Vapi call from the past 30 days into my Excel sheet with call ID in column A, total cost formatted as a number in column B, duration in seconds in column C, and status in column D
You need calls filtered to a specific assistant
Pull all Vapi calls from the past 30 days where the assistant ID is 'asst-abc123' and write call ID, duration, cost, and status into my Excel sheet
You need calls grouped by assistant with totals
Pull all Vapi calls from the past 30 days, group them by assistant ID, and for each assistant write the assistant ID, total call count, total cost, and average duration into my Excel sheet
Clean, filter, and write in one shot
Pull all Vapi calls from the past 30 days, exclude any calls with status 'queued' or 'ringing', format cost as a two-decimal number, format duration as minutes and seconds, and write the results into my Excel sheet with headers in row 1
The pattern is to ask for the filter and the formatting in the same prompt — SheetXAI handles both before writing anything to the workbook.
Try It
Get the 7-day free trial of SheetXAI and open an Excel workbook, then ask it to pull your Vapi call log for whatever date range and column set you actually need. For related tasks, see how to run aggregated analytics queries or export your full assistant inventory.