The Scenario
You run a voice AI agency. A new account manager started on Monday, and before she can work with clients, she needs to understand the full assistant landscape — what's deployed, which voice provider each assistant uses, what models are running. That information lives scattered across the Vapi dashboard.
She asked you for a master inventory spreadsheet. You said sure and then realized you had never actually built one.
The bad version:
- Open the Vapi dashboard, navigate to Assistants, scroll through the list
- Click into each assistant to find the voice provider and model configuration, since those are not visible in the list view
- Copy each assistant's ID, name, provider, and model into your workbook row by row — 20 assistants, 20 trips through the UI
- Realize you missed the transcriber model on three of them and go back
She needs this to onboard properly. You needed it a month ago.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It connects to Vapi through its built-in integration and writes every assistant's configuration into your worksheet in a single operation.
Export every Vapi assistant into my Excel sheet with columns for ID, name, created date, voice configuration, and the first-message text
What You Get
- One row per assistant, with each configuration field in its own column
- Created date, voice configuration, and first-message text all present — no additional dashboard clicks required
- The workbook is sortable and filterable the moment it populates — ready for the new account manager to start working
What If the Data Is Not Quite Ready
You also need the AI model for each assistant
Export every Vapi assistant into my Excel sheet with columns for ID, name, created date, voice provider, AI model, and first-message text
You want assistants sorted alphabetically by name
Export every Vapi assistant into my Excel sheet sorted alphabetically by name — include columns for ID, name, voice provider, and AI model
You need to add a column for client name using a lookup in a second worksheet
Export every Vapi assistant into columns A and B of my Excel sheet (ID and name) — then use the assistant-to-client mapping in the worksheet named 'Client Map' to fill in the client name in column C for each assistant
Build the full inventory with creation dates and a staleness flag in one shot
Export every Vapi assistant into my Excel sheet with columns for ID, name, voice provider, AI model, and created date — add a column marking any assistant created more than 180 days ago as 'review needed'
Combining the inventory pull and the staleness check in a single prompt means you surface outdated configurations without a second pass.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook, then ask it to export your full Vapi assistant inventory. For related tasks, see how to bulk update assistant configs or audit phone number routing.