The Scenario
The kickoff call is at 9 AM Monday. It is Friday afternoon and you have a Google Sheet with twelve new client projects — each with a name, start date, assigned employee, status, and category — that need to exist in Agiled before the week starts. You've been building this planning sheet for two days. You are not going to spend the next two hours clicking "New Project" twelve times.
The bad version:
- Open Agiled's project creation form, switch back to the sheet, read the values row by row, and type each one in by hand — for all twelve rows.
- Misread a date format on row seven and create the project with the wrong start date, which you won't notice until someone asks why the kickoff calendar invite doesn't match.
- Finish the last project, close Agiled, and immediately wonder whether the category values you typed actually match the dropdown options in Agiled or whether you just made up strings.
The planning sheet represents real business decisions that took two days to finalize. Spending the last two hours of the week manually transcribing it into a second system is not how that work should end.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your data, understands what you're looking at, and through its built-in Agiled integration it can create projects in Agiled directly from your sheet — no form-filling, no tab-switching.
Create a new Agiled project for each row in this sheet using Name from column A, start date from column B, status from column C, and category from column D
What You Get
- One Agiled project created per row, in the same order they appear in the sheet.
- Project IDs returned by Agiled written back into column E so you have a record of what was created.
- Any rows that fail — a missing required field, an unrecognized status value — flagged in column F with the error so you can fix and re-run just those rows.
- No duplicates from rows you've already run, since SheetXAI checks column E before re-sending.
What If the Data Is Not Quite Ready
Status values don't match Agiled's options
Your sheet has "In Progress" but Agiled expects "active." Before creating projects, you need the values normalized.
Before creating projects, check column C for status values and replace any that don't match Agiled's accepted statuses with the closest valid option — then create the projects
Start dates are in mixed formats
Some rows have dates as "April 15, 2026" and others as "2026-04-15." Agiled will reject the inconsistent ones.
Normalize all dates in column B to YYYY-MM-DD format, then create an Agiled project for each row using columns A through D
Employee IDs need to be looked up first
Column E has employee names, but Agiled's API expects employee IDs. You need to resolve names to IDs before creating projects.
Fetch the list of employees from Agiled and match each name in column E to its employee ID, write the IDs into column F, then create an Agiled project per row assigning the employee from column F
Full kill-chain: validate, normalize, create, and verify
You want to do the whole thing in one shot — check the data, fix what's wrong, create the projects, and confirm they exist in Agiled.
Check columns A through D for any missing required values or malformed dates and fix them in place, then create an Agiled project for each row, write the returned project ID to column E, and for any row where creation fails note the reason in column F
The pattern: data cleanup and project creation happen in a single prompt, not two separate sessions.
Try It
Get the 7-day free trial of SheetXAI and open your project planning sheet, then ask it to push all your rows into Agiled in one shot. You can also see how SheetXAI handles pulling timesheet data for billing or the full Agiled integration overview.