The Scenario
You are an IT manager. The company just completed a reorg.
Your Google Sheet has 50 rows: column A is the Basecamp project ID, column B is the action ("grant" or "revoke"), column C is the employee email. Twenty employees need access to new projects. Fifteen need access removed from old ones. It is all in the sheet. It just needs to run.
The bad version of this week:
- You open Basecamp, find the first project in the list, go to Settings, click Manage Access
- You add the first employee by email, save
- You navigate back, find the next project
- On row 18 someone asks why they can see a project they should not have access to anymore because you have only done the "grant" rows and have not started the "revoke" rows yet
- You explain that it will be done by Thursday. It is Tuesday.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the access sheet and updates Basecamp project membership for every row, grants and revokes, in one pass.
Open the SheetXAI sidebar and type:
For each row in my sheet, column A is the project ID, column B is the action (grant or revoke), column C is the user email. Update Basecamp project membership accordingly.
SheetXAI processes every row, grants access where column B says "grant," revokes it where column B says "revoke," and writes confirmation to column D. Done before the next complaint arrives.
What You Get
50 Basecamp project access updates processed:
- Grants applied — each "grant" row adds the employee email to that project
- Revokes applied — each "revoke" row removes the employee email from that project
- Confirmation written to column D — "granted," "revoked," or "failed" for each row
You have a permanent record in the sheet of what ran and when. If HR asks for an access audit three months from now, the sheet is the log.
What If the Data Is Not Quite Ready
Reorg access sheets from HR or your directory tool are never perfectly structured.
When emails have inconsistent capitalization or extra spaces
Some rows have "Jane.Smith@Company.com," others have "jane.smith@company.com," a few have trailing spaces.
Normalize all emails in column C: lowercase, trim whitespace. Then update Basecamp project access for each row using column A as project ID, column B as action (grant or revoke), and the normalized email. Write confirmation to column D.
When some project IDs are missing
A few rows in column A are blank because the project has not been created yet.
Process Basecamp access updates for all rows where column A is not blank. For rows where column A is blank, write "skipped — no project ID" to column D. Write "granted," "revoked," or "failed" for all processed rows.
When you want a dry-run preview before anything changes
You want to confirm what will happen before touching anyone's Basecamp access.
Read columns A, B, and C of this sheet. Without making any changes in Basecamp, write a preview to column D: for each row, fetch the project name from Basecamp using the project ID in column A, and write "[action] [email] from [project name]" so I can review before running.
When the same employee appears in multiple rows across different projects
Some employees are being added to 5 projects and removed from 3. You want to confirm all changes ran correctly and generate a per-employee summary.
Update Basecamp project access for each row using column A as project ID, column B as action, column C as email. Write confirmation to column D. After all rows are processed, write a summary to the Summary tab: one row per unique employee showing total grants and total revokes applied.
The pattern: the reorg sheet drives the access changes. You run one prompt, not 50 manual project settings screens.
Try It
Get the 7-day free trial of SheetXAI and open any access-management sheet, then ask it to update Basecamp project membership for every row. The Basecamp integration is included in every plan. See also how to create multiple Basecamp projects from a template or the Basecamp in Google Sheets overview.