The Scenario
You are the engineering department head. You manage 20 people. Your skip-level review is next Monday and the VP wants to see absence totals and bonus payments for your team for the year so far.
BreatheHR has both. You have never pulled a combined absence-and-bonus report before. You know they live in different parts of the system.
The bad version:
- Pull the absence report for Engineering from BreatheHR, date range January to April
- Export it
- Pull the bonus report for Engineering
- Export that separately
- Build a combined view in Google Sheets with one row per employee
- Discover that the two exports use different employee name formats
- Fix the mismatch
- Calculate total absence days per employee from the absence export
- Calculate total bonus per employee from the bonus export
- It is Sunday night and you are doing spreadsheet work because you did not want to ask someone for help.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI pulls both absence and bonus data from BreatheHR and builds the combined view in one pass.
Open the SheetXAI sidebar and type:
Pull all absences and bonuses from BreatheHR for employees in the Engineering department for the period January 2026 to April 2026. Build a summary table with one row per employee showing: employee name, total absence days, and total bonus amount received in the period. Sort by employee name.
SheetXAI calls BreatheHR for absence records and bonus records, joins them by employee, totals each, and writes the summary table into your sheet. One prompt, one table, Monday meeting covered.
What You Get
A clean summary table for the skip-level review:
- Employee name — one row per Engineering team member
- Total absence days — all absence types combined for January–April
- Total bonus amount — all bonuses paid in the period, totalled per employee
The VP sees the picture without you having to explain how you built it. Clean column headers, one row per person, sorted alphabetically.
If you want absence broken out by type, add "split absence by type" to the prompt. If you want the bonus history instead of a total, ask for that too.
What If the Data Is Not Quite Ready
Summary tables for management reviews need framing, not just raw numbers. SheetXAI adds the context in the same prompt.
When you want to see absence type breakdown, not just totals
Total absence days do not tell you whether it is holiday, sick leave, or other.
Pull absences for the Engineering department from January to April. Break total absence days into three sub-columns: holiday days, sick leave days, and other days. Include total bonus per employee in a separate column.
When some employees have zero bonuses and you want to flag that
The VP wants to know who in the team has not received any bonus this year.
Pull absences and bonuses for Engineering, January to April. For employees with zero bonus payments, write "No bonus paid" in the bonus column. For employees with one or more bonuses, show the total amount. Flag employees with more than 10 absence days in a "Note" column.
When the review covers multiple departments, not just Engineering
The VP added Finance and Product to the agenda at the last minute.
Pull absences and bonuses from BreatheHR for employees in the Engineering, Finance, and Product departments for January to April 2026. Build a summary table with one row per employee showing department, total absence days, and total bonus. Sort by department, then by employee name.
When the VP wants the full picture: absence, bonus, salary, and tenure in one view
The skip-level is turning into a compensation discussion.
Pull absence totals, bonus totals, current salary, and company join date from BreatheHR for every Engineering employee. Tenure from join date to today. Put it all in one table, one row per employee. Sort by tenure descending so the most senior people are at the top.
The pattern: instead of building the combined view from separate exports, you describe the management table you need and SheetXAI assembles it from BreatheHR in one pass.
Try It
Get the 7-day free trial of SheetXAI and open any team reporting sheet, then ask it to pull combined absence and bonus data from BreatheHR. The BreatheHR integration is included in every SheetXAI plan. For related workflows, see how to pull absence records for payroll reconciliation or the BreatheHR in Google Sheets overview.