The Scenario
You're the operations lead on a team managing five simultaneous events — a product launch, two regional workshops, a webinar series kickoff, and an annual fundraiser dinner. All five are live in Eventzilla. All five have pending orders that haven't been confirmed yet.
Someone in finance flagged that ticket revenue is lower than projected, and your manager wants to know how many orders are sitting in a pending state before the ticket deadline closes tomorrow.
You don't have a single view. The pending orders are scattered across five separate events in Eventzilla, and the only way to see them together is to open each event, navigate to its order report, and manually count.
The bad version:
- Open the first event, filter orders by "pending" status, screenshot the count, move to the next event.
- Do this five times, aggregate the numbers on a sticky note or in a scratch sheet, and realize you've lost track of which checkout IDs you already saw.
- Build a summary table by hand, figure out which buyers to email, and by the time you're done the deadline has moved by a day and someone's already asked you three times if the report is ready.
Nobody hired you to manually collate data from five browser tabs. You're supposed to be running events, not pulling reports.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands what you're working with, and through its built-in Eventzilla integration it pulls data from multiple events and combines it for you.
Fetch all transactions with pending status across all my Eventzilla events and list the event name, buyer email, order amount, and checkout ID in this sheet.
What You Get
- A single consolidated list across all active events, one row per pending order.
- Columns: Event Name, Buyer Email, Order Amount, Checkout ID.
- No duplicate entries — each pending order appears once.
- If any event has no pending orders, it simply doesn't contribute rows, so the list is clean.
What If the Data Is Not Quite Ready
You need the orders sorted by date so you can confirm the oldest ones first
List all active Eventzilla events, pull their pending transactions, and combine them into the 'Pending Orders' sheet sorted by transaction date ascending so I can confirm the oldest ones first.
You want to see only events that have more than five pending orders
Pull pending transactions from all active Eventzilla events, group by event name, and list only events with more than 5 pending orders — showing event name, pending count, and total pending amount in the 'High Priority' sheet.
Your sheet already has headers in row 1 and you don't want them overwritten
Fetch all pending Eventzilla orders across all active events and append the results below row 1 of the 'Pending Orders' sheet — event name in column A, buyer email in B, order amount in C, checkout ID in D. Leave existing rows intact.
Pull pending orders, flag the ones over $500, and sum the total exposure in one shot
Fetch all pending Eventzilla orders across all events, write event name, email, amount, and checkout ID into columns A through D, flag any rows with amount over $500 with "HIGH" in column E, and calculate the total pending amount in F1.
The pattern is to ask for the filtering, flagging, and summary together — not as three separate passes.
Try It
Get the 7-day free trial of SheetXAI and open the tracking sheet you use across your event portfolio, then ask it to pull all pending Eventzilla orders into one view so your team can work the follow-up list without switching tabs. For related workflows, see how to export all transactions for a single event or the full Eventzilla + Google Sheets overview.