The Scenario
It's the Friday after a three-day conference. 400 paid attendees, multiple ticket tiers, Stripe as the payment processor. The finance team needs every transaction — buyer name, email, ticket type, amount paid, payment method, and status — in a Google Sheet to reconcile against the Stripe payout that landed this morning.
You have access to Eventzilla. The transactions are in there. But getting them out in the format the finance team can actually use is a different problem.
The bad version:
- Navigate to the event in Eventzilla, find the transaction report, export a CSV, open it in Sheets, and spend fifteen minutes stripping out the eight columns the finance team doesn't care about.
- Rename the headers to match the reconciliation template you've been using all year, fix the date format that Eventzilla exports in a format Excel prefers but Sheets doesn't, and delete the test transactions you ran during setup.
- Realize the CSV is missing the payment method column — it's in a different report — so you export a second file, paste it in, and try to join them on order ID by hand.
The reconciliation meeting is at 2 PM. It's 12:40.
This kind of work is supposed to take twenty minutes, not the whole lunch hour.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands what you're working with, and through its built-in Eventzilla integration it can pull transaction data directly — no CSV, no column cleanup, no second export run.
Fetch all transactions for my Eventzilla event 'Tech Summit 2025' and write buyer name, email, ticket type, amount paid, payment method, and status into columns A through F of this sheet.
What You Get
- Row 1 is written with the column headers you specified: Buyer Name, Email, Ticket Type, Amount Paid, Payment Method, Status.
- Every transaction for the event populates below, one row each.
- Completed, pending, and refunded orders all appear with their status visible so the finance team can filter immediately.
- If the event returns more records than expected, SheetXAI surfaces a count summary so you know what landed.
What If the Data Is Not Quite Ready
The column order doesn't match the reconciliation template
Fetch all transactions for Eventzilla event 'Tech Summit 2025' and write them into columns A through F in this exact order: Email, Buyer Name, Amount Paid, Status, Payment Method, Ticket Type — to match the headers already in row 1 of the Reconciliation sheet.
You only want completed transactions, not pending or refunded
Pull all completed transactions for Eventzilla event 'Tech Summit 2025' — status = completed only — and write buyer name, email, amount paid, and payment method into the 'Completed' sheet starting at row 2.
You need to join transaction data with a second tab containing event budget figures
Fetch all transactions for Eventzilla event ID 12345, write them into the 'Raw Transactions' sheet, then look up the budgeted revenue from cell B2 of the 'Event Budget' sheet and calculate the variance in cell B3 of 'Event Budget'.
Clean up the data, calculate totals, and flag any refunds in one shot
Fetch all transactions for Eventzilla event 'Tech Summit 2025', write buyer name, email, ticket type, amount, and status into columns A through E, sum the total amount in E402, and highlight any rows where status is 'refunded' with a note in column F.
One prompt can cover cleanup, calculation, and action together — you don't have to do those as separate steps.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet you use for event reconciliation, then ask it to pull your latest Eventzilla transactions with the exact columns your finance template expects. For more Eventzilla workflows, see how to audit pending orders across multiple events or get the full Eventzilla + Google Sheets overview.