The Scenario
You're a BD rep at a government consulting firm. Your manager just handed you a list of 15 federal agencies your team is targeting this quarter and said: get the key contracting officers at each one — names, titles, emails, phone numbers — so you can start building relationships before the RFPs drop. The agency abbreviations are in column A. Everything else is blank.
The bad version:
- Open HigherGov, search for the first agency, navigate to the contacts or personnel section, find the contracting officer listing, manually copy each contact's name, title, email, and phone into your sheet.
- Realize that some agencies have 12 relevant contacts and others have two, which means your sheet structure has no consistent layout by the time you hit agency #4.
- Spend the last hour arguing with yourself about which contacts are actually contracting officers versus program managers versus administrative staff.
Your outreach calendar starts next week. The data has to exist before you can build the sequencing.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the agency abbreviations in column A and through its built-in HigherGov integration looks up government personnel records for each agency, writing contact details directly into your sheet.
For each agency abbreviation in column A, search HigherGov for contracting officers and procurement contacts and fill in name, title, email, phone, and agency hierarchy for the top 5 results per agency.
What You Get
- Each agency in column A expands into up to five contact rows beneath it, each with name, title, email, phone number, and the sub-office or division within the agency.
- The column structure stays consistent: column B is name, C is title, D is email, E is phone, F is hierarchy.
- Agencies where HigherGov returns fewer than five contacts populate what's available and leave remaining rows blank.
- Agencies with no findable contracting officer contacts return "No contacts found" in column B.
What If the Data Is Not Quite Ready
Some agency abbreviations in column A aren't recognized by HigherGov
"AFCEC" might not match if HigherGov indexes it under the full name or a parent command.
For each agency abbreviation in column A, search HigherGov for matching agency names. If an abbreviation returns no contacts, try the full expansion of the abbreviation and note the resolved name in column G. Use whichever form returns results to pull contracting officer contacts into columns B–F.
You want contacts filtered by specific office type — only contracting officers, not program managers
For each agency in column A, search HigherGov for personnel records and return only individuals whose title contains "Contracting Officer" or "Procurement." Fill columns B–F with name, title, email, phone, and sub-office.
Your sheet has target agencies on Tab 1 but you want the contacts added to a separate Outreach tab for sequencing
For each agency abbreviation in column A of the Agencies tab, look up contracting officer contacts in HigherGov and write name, title, email, phone, and agency hierarchy as new rows in the Outreach tab. Include the parent agency abbreviation in column A of each row for reference.
You need to pull contacts, match them against a previous touchpoints log, and flag net-new names in one pass
For each agency in column A, search HigherGov for contracting officer contacts and fill columns B–F with name, title, email, phone, and hierarchy. Then check each email in column D against the emails in column A of the Previous Contacts tab. Flag contacts that don't appear there as "Net New" in column G and contacts that do appear as "Prior Touchpoint" with the date from the Previous Contacts tab in column H.
One prompt handles the lookup, the dedup, and the enrichment together.
Try It
Open your target agency list in Google Sheets — the one you've been meaning to enrich before outreach season — and get the 7-day free trial of SheetXAI. Ask it to populate contracting officers for every agency in the list. Then explore pulling federal contract awards or return to the hub overview.