The Scenario
You are a social media manager at an agency. You handle three client HighLevel locations, each with its own scheduled and published post history. The agency's quarterly content audit is due Thursday. The deliverable is a single sheet listing every post across all three locations with status, platform, scheduled date, and content preview.
HighLevel does not have a native social post export. Getting this data means the API, which means a developer ticket, which means the audit slips to next week.
The slow version:
- Open HighLevel Location 1, go to Social Planner
- Screenshot each post or manually copy the content preview, status, and date
- Switch locations, repeat
- Switch locations again, repeat
- Spend Wednesday reconciling which screenshot belongs to which location
- Thursday arrives and the audit is a mess of notes and screenshots.
The fast version is one prompt before Wednesday standup.
The Easy Way: One Prompt in SheetXAI
SheetXAI queries the HighLevel social posts API for each location and writes one row per post, across all three locations, into a single sheet.
Open the SheetXAI sidebar and type:
Retrieve all social media posts from the HighLevel location ID in cell A1. Populate this sheet with post content preview, platform, status, scheduled date, and post ID.
For three locations, run the same prompt three times with different cell references, or ask SheetXAI to loop across the locations:
Retrieve all social media posts from the three HighLevel locations in cells A1, B1, and C1. Write all posts to this sheet with a Location column, plus content preview, platform, status, scheduled date, and post ID.
SheetXAI calls the social posts API for each location and assembles the combined list in one sheet.
What You Get
A multi-location post audit sheet with one row per post:
- Location — which client account the post belongs to
- Content preview — the first 100 characters of the post text
- Platform — Facebook, Instagram, LinkedIn, Google Business, or wherever it was scheduled
- Status — scheduled, published, or failed
- Scheduled date — when it was set to go out
- Post ID — HighLevel's identifier for follow-up
You can sort by status and immediately see which posts failed or are still pending. That is the audit finding, delivered in seconds instead of two days.
What If the Data Is Not Quite Ready
Social post audits surface gaps that require follow-up, not just reporting.
When you only want posts from the past 90 days
The locations have two years of post history. The quarterly audit only covers the last three months.
Retrieve all social media posts from HighLevel location ID in cell A1 that have a scheduled date within the last 90 days. Write content preview, platform, status, scheduled date, and post ID to this sheet.
When you want to see the engagement data alongside the post details
Knowing a post was published is useful. Knowing it got 12 clicks is more useful.
Retrieve all published social media posts from location ID in cell A1 for the past 90 days. For each post, also fetch engagement metrics if available, including reach, clicks, and reactions. Write all fields to this sheet.
When the client wants to know which platforms are under-used
The audit should flag platforms where fewer than 5 posts were published in the quarter.
Retrieve all social media posts from locations in cells A1, B1, and C1 for the last 90 days. Write them all to this sheet with Location, platform, status, and scheduled date. At the bottom, add a platform summary showing post count per platform per location and flag any combination with fewer than 5 posts as "LOW VOLUME."
When the full audit deliverable is: raw data, platform summary, failed post list, and a 3-sentence narrative for the client
Retrieve all social media posts from the three HighLevel locations in cells A1, B1, and C1. Write all posts to the Posts tab with Location, content preview, platform, status, scheduled date, and post ID. In the Summary tab, write a platform breakdown by location and flag platforms below 5 posts as "LOW VOLUME." In the Failed tab, list only posts with a status of "failed" or "error." In cell A1 of the Summary tab, write a 3-sentence plain-English paragraph summarizing the audit findings for the client.
The pattern: describe the full deliverable in one prompt. SheetXAI populates multiple tabs and writes the narrative.
Try It
Get the 7-day free trial of SheetXAI and ask it to pull all social posts from any HighLevel location into a sheet for your next content audit. The HighLevel integration is included in every SheetXAI plan. For related workflows, see how to audit HighLevel email templates or the HighLevel in Google Sheets overview.