The Scenario
You are a BDR at a tech startup. You have 600 contacts in Mixmax and you need to know which ones are warm before you spend the next two weeks on follow-up calls.
Your definition of warm: more than three opens in the last 30 days, or at least one click. You want those contacts in a Google Sheet ranked by engagement so you and your team can split them up and start calling.
The bad version of this Monday morning:
- You open Mixmax's contact list and look for a way to sort by engagement
- You find open and click counts but no way to export them with a filter already applied
- You export the full contact list as a CSV, 600 rows, into a sheet
- You pull the engagement numbers manually from Mixmax's UI for each contact, or try to stitch two exports together
- You spend 90 minutes building the ranked list
- By the time you are done, one of your teammates has already called the best leads from their own list.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the data and calls Mixmax directly, so you do not have to stitch CSV exports together or manually cross-reference engagement numbers.
Open the SheetXAI sidebar and type:
List all Mixmax contacts with their engagement analytics and write email, total opens, total clicks, last activity date, and company into this sheet. Sort by total opens descending so the most engaged contacts are at the top.
SheetXAI pulls the contacts and their engagement stats from Mixmax, writes them into the sheet in one pass, and sorts the result. You have a ranked warm-prospect list before your first call.
What You Get
A ranked contact list, ready for your team to split:
- Email — the contact's address
- Total opens — cumulative opens across all tracked emails
- Total clicks — cumulative link clicks
- Last activity date — when Mixmax last recorded any engagement from this contact
- Company — for grouping by account
The sort order is the insight. You do not have to calculate which contacts are warmest. They are in row 2, row 3, row 4. Your team starts at the top.
Want to add a filter so only contacts with more than 3 opens appear? Tell SheetXAI to filter before writing. It adjusts.
What If the Data Is Not Quite Ready
Six hundred contacts rarely come out of Mixmax in a perfectly usable format. SheetXAI handles the cleanup in the same prompt.
When you only want contacts from a specific company domain
You are targeting one account and want all your Mixmax contacts there in one view.
List all Mixmax contacts where the email domain is @targetcompany.com. Write email, total opens, total clicks, and last activity date into this sheet sorted by total opens descending.
When you want to add a "priority tier" column
You want to label contacts as Hot, Warm, or Cold based on their engagement counts.
List all Mixmax contacts with engagement analytics. After writing the data, add a Tier column: contacts with more than 5 opens are Hot, 2 to 5 opens are Warm, fewer than 2 are Cold. Write email, total opens, total clicks, last activity date, and Tier into this sheet.
When last activity date is the filter that matters, not opens
You care more about recency than volume. Contacts who engaged last week matter more than contacts with 10 opens from six months ago.
List all Mixmax contacts with engagement analytics. Filter to contacts whose last activity date is within the past 30 days. Sort by last activity date descending. Write email, total opens, total clicks, and last activity date into this sheet.
When you want the full analysis in one prompt
You want the raw list, the tier column, and a count of how many contacts land in each tier, all ready for your team meeting in 20 minutes.
List all Mixmax contacts with engagement analytics. Add a Tier column: more than 5 opens is Hot, 2 to 5 is Warm, fewer than 2 is Cold. Write email, total opens, total clicks, last activity date, and Tier into the Contacts tab sorted by total opens descending. In the Summary tab, write a small table showing how many contacts fall into each tier.
The pattern: describe the output you need and SheetXAI builds it from the raw Mixmax data in one pass.
Try It
Get the 7-day free trial of SheetXAI and open any analysis sheet, then ask it to pull your Mixmax contacts with engagement stats. The Mixmax integration is included in every SheetXAI plan. For campaign-level data, see how to export sequence data and recipient statuses or the Mixmax in Google Sheets overview.