The Scenario
The localization team inherited this project from someone who left six weeks ago. There are 20 Paperform forms localized into five languages, and the only documentation of which translations exist is a Notion page that hasn't been updated since last year. Before the team can plan the next round of translation work, they need a current spreadsheet: every translation in the Paperform account, what it's called, what ID it has, and which language it covers.
The bad version:
- Log into Paperform and navigate to the Translations section, which is buried two levels deep in the workspace settings
- Click through each translation entry to find its ID, because the list view only shows names
- Copy each entry row by row into the Google Sheet, being careful not to confuse translation IDs with form IDs since they look structurally similar
- Repeat for all 100 translation entries across 20 forms and five languages, tracking which translation belongs to which form as you go
At some point around row 40, you lose track of which form a translation is linked to and have to start that section over.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that runs inside your Google Sheet. It reads the sheet and, through its built-in Paperform integration, can retrieve your entire translation inventory and write it into the structure your localization workflow needs.
List all Paperform translations available in my account and write each translation's name, ID, and associated language into this sheet
What You Get
- Column A: translation name
- Column B: translation ID (exact string, copy-pasteable for API or config references)
- Column C: associated language
- All translations returned in a single pull — no manual pagination through the dashboard
What If the Data Is Not Quite Ready
You also need to know which forms each translation is linked to
Fetch all Paperform translations and write translation name, translation ID, language, and the name of the form it is linked to into columns A through D of this sheet
You want to group by language before writing
List all Paperform translations and write them into this sheet sorted by language first, then by translation name — columns: language, translation name, translation ID
You need to cross-reference translations against a list of expected languages from a second tab
I have a list of required language codes in column A of the "Required Languages" tab — fetch all Paperform translations, write name, ID, and language into the "Translations" tab, and in column D mark any translation whose language is not in the Required Languages list as "Unexpected"
Full translation coverage audit with gap detection
Fetch all Paperform translations and all Paperform forms, then write a coverage matrix into this sheet: one row per form, columns for each language, and mark each cell as "Yes" if a translation exists for that form-language pair or "Missing" if it does not
The gap detection and the data pull happen in the same prompt — the coverage picture is ready the moment you run it.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet where your localization tracking lives — then ask it to pull every Paperform translation in one shot. For a broader account inventory, see the form library audit spoke or the full Paperform overview.