How to Connect Paperform to Google Sheets (4 Methods Compared)

The Problem With Getting Sheet Data In and Out of Paperform

You have a Google Sheet full of data — form names, submission counts, space assignments, translation statuses. You need it pushed into Paperform, or pulled back out, in a way that doesn't burn a chunk of your Tuesday afternoon.

Paperform is good at building polished, logic-driven forms that collect payments, bookings, and survey responses. But when you need a picture of your entire Paperform account — what forms exist, which spaces they live in, which translations are live — there is no clean export button. The usual flow is navigating the Paperform dashboard page by page, copying what you need into a spreadsheet by hand.

Below are the four common ways teams handle this. Only the last one scales.

Method 1: Manual Copy-Paste

The default. Open Paperform, navigate to your form library, and start copying form names, IDs, and space names into your sheet one by one. If you have 10 forms, this takes maybe five minutes. If you have 45, you are in for a long afternoon — and you still have to go back and double-check that you got every ID right, because a single transposed character breaks any downstream process.

The deeper grind: Paperform does not display everything you need on a single screen. Form IDs are buried in the URL or the settings panel. Space names live in a separate view. You are toggling between three different places just to fill in three columns. Do that for 40+ forms and the copy-paste session starts to feel less like data management and more like punishment.

Method 2: Zapier or Make

Both platforms have Paperform connector options. You can wire up a trigger — a new form submission, a space change — and write data back to a sheet. For submission-driven workflows, the path is well-worn.

Quick check before you go further — do you know what an API trigger is? A webhook? Field mapping in a multi-step Zap? Authentication scopes? If those phrases feel like someone else's job, skip to Method 3 or 4. You are not going to enjoy this route, and you don't have to take it.

For those still here: the setup is real work. You pick your trigger, authenticate both sides, map every field by hand, test against a live form, and then discover that the output schema is slightly different from what your sheet expects. Fixing type mismatches between Paperform's API response and your column headers is the kind of thing that takes a morning the first time.

And the structural limit is hard to get around.

A trigger-per-submission automation is not a bulk inventory pull. If what you actually need is a snapshot of every form in your account — not just forms that submitted today — you are reaching for something Zapier was not designed to give you.

You probably just need the form list. You probably have no idea how to build a scheduled API call that paginates through your entire Paperform account and writes all 45 rows at once. So you hand the request to whoever on your team handles integrations, and now you are waiting on a Slack response that may or may not arrive before your deadline.

Once you add filtering, space-level grouping, or cross-referencing translations — the complexity compounds fast.

Method 3: The Previous Generation — Connector Add-Ons

Until recently, the best option for repeatable spreadsheet ↔ Paperform workflows was a category of add-ons that let you configure column mappings and saved run templates. You picked your data source, tagged your columns, saved the config, and ran it on demand.

That was a genuine improvement over copy-paste. Consistent output format, reusable configs, no risk of typos on form IDs.

But the template design was on you. The field mapping was on you. Figuring out which Paperform API endpoint returned form IDs versus submission data was on you. The tool got the data through, but the judgment about what to pull and how to structure it stayed entirely with the operator. And if Paperform changed a response field or you reorganized your spaces, your config broke until someone dug in and fixed it.

This was the previous generation. It worked. It asked a lot.

The Easy Way: Using SheetXAI in Google Sheets

There is a different way entirely. SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands what you are looking at, and through its built-in Paperform integration it can pull form data, space inventories, and translation records directly into your sheet. No API configuration, no field mapping, no navigating three panels to find a form ID. You just ask.

Example 1: Full form library export

List all my Paperform forms and write each form's name, ID, and space into this sheet — get all forms in one pull

SheetXAI pulls the complete form list from your Paperform account and writes form name, form ID, and space name into columns A, B, and C — all forms, not just the ones on the first page.

Example 2: Space-level inventory with form counts

Fetch all Paperform spaces and write each space name, space ID, and the number of forms it contains into column A, B, and C of the "Spaces" tab

Instead of manually counting how many forms live in each space, you get a structured breakdown by space — ready to filter, sort, or hand off to a stakeholder.

The pattern: instead of navigating the dashboard and then building the spreadsheet, you ask for both in one prompt. SheetXAI handles the pagination and structure inline.

Try It

Get the 7-day free trial of SheetXAI and open any Google Sheet alongside your Paperform account, then ask it to pull your form library in one shot. The Paperform integration is included in every SheetXAI plan.