The Scenario
An operations director manages access controls across fourteen event venues. Each venue runs one or more PassSlot scanners, each scanner has a type (PassVerifier or Browser), and some are restricted to specific pass templates while others have full access. An access-control audit is due next Tuesday.
The request from the compliance team is straightforward: a consolidated spreadsheet listing every scanner, its type, whether it has full access, and which template IDs it's restricted to. The PassSlot dashboard shows one scanner at a time. There are forty-three of them.
The bad version:
- Click into each of the forty-three scanners in PassSlot, copy the scanner name, note the type, read the full-access setting, and copy out the allowed template list — forty-three times.
- Discover that some scanners have six restricted templates and some have none, so the column structure keeps changing as you paste.
- Spend 30 minutes flattening the template IDs into comma-separated strings in the spreadsheet before the compliance team will accept the format.
The audit is due Tuesday. The compliance team needs the sheet by Monday morning for review. And the operations director has twelve other things on fire this week — none of them data entry.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands what the audit requires, and through its built-in PassSlot integration it fetches the full scanner inventory in one command — without you clicking through forty-three individual detail pages.
Open the audit spreadsheet and run:
List all PassSlot scanners and import them into this sheet with scanner ID in column A, scanner name in column B, type in column C, full-access status in column D, and allowed template IDs as a comma-separated list in column E
What You Get
- Column A: the unique scanner ID for each scanner in your PassSlot account
- Column B: the scanner name as configured in PassSlot
- Column C: the scanner type (PassVerifier or Browser)
- Column D: true or false for full-access status
- Column E: a comma-separated list of allowed template IDs for restricted scanners, blank for full-access ones
- All forty-three scanners in one run — no pagination, no repeated clicks
What If the Data Is Not Quite Ready
The compliance team wants restricted scanners flagged separately from full-access ones
Fetch all PassSlot scanners and populate the 'Scanner Audit' tab with scanner ID in A, name in B, type in C, and full-access in D, then add 'RESTRICTED' in column E for scanners where full-access is false and 'FULL ACCESS' for those where it's true
Some scanners have no template restrictions and should be called out explicitly
List all PassSlot scanners into this sheet with ID in A, name in B, type in C, full-access in D, and template IDs in E, then add 'NO RESTRICTIONS SET — REVIEW REQUIRED' in column F for any scanner where full-access is false and the template list is empty
The audit needs scanners grouped by venue based on their naming prefix
Fetch all PassSlot scanners and write scanner ID in A, name in B, type in C, full-access in D, and template IDs in E, then extract the venue prefix from the scanner name (everything before the first hyphen) and write it in column F
Full compliance-ready audit in one prompt: scanner inventory, access flags, venue grouping, and a review column
List all PassSlot scanners into the 'Scanner Audit' tab with ID in A, name in B, type in C, full-access in D, allowed templates in E, venue prefix in F, and in column G write 'AUDIT OK' if the scanner has either full access or at least one template restriction, and 'FLAG FOR REVIEW' if it has neither
One prompt produces the document the compliance team needs without a second request for clarification.
Try It
Get the 7-day free trial of SheetXAI and open the spreadsheet where your access-control audit is being built. Ask it to pull your PassSlot scanner inventory and all forty-three rows will be there before you'd finish clicking through the third scanner in the dashboard. See also how to update scanner settings in bulk or return to the PassSlot overview.