The Scenario
A festival tech lead is two days out from doors-open for a three-day music festival. Ten PassSlot scanners need to be updated before staff arrive on-site — each one renamed to match the venue zone it covers, and each one restricted to the specific template IDs that apply to that zone's ticket type.
The mapping table is already in a Google Sheet. Zone names, new scanner names, and the template IDs for each one are all laid out in columns. What's missing is the ten trips into the PassSlot scanner settings to apply the changes.
The bad version:
- Open PassSlot, click into the first scanner, update the name, scroll to the template restriction section, manually enter the template IDs one by one, save, and repeat for scanner two.
- Realize that three of the scanners share a template ID that applies across zones, so you have to cross-reference the mapping table each time to make sure you're not over-restricting.
- Get to scanner seven, make a typo in a template ID, save it, and not notice until a scan fails on-site and a staff member calls you over.
Doors open in 48 hours. Ten scanners, ten updates, each one a potential misconfiguration. The cost of getting this wrong isn't a formatting error in a spreadsheet — it's a line of festival-goers who can't get in.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the mapping table you've already built, understands the update structure, and through its built-in PassSlot integration it applies every change in one command.
With the scanner mapping table open in your Google Sheet — scanner ID in column A, new name in column B, template IDs (comma-separated) in column C — run:
Update each PassSlot scanner listed in column A with the new name from column B and restrict allowed templates to the IDs in column C, setting full access to false for each one
What You Get
- Each scanner in column A is renamed to the value in column B
- Template restrictions are set to the IDs listed in column C, overwriting any previous configuration
- Full-access is set to false on every scanner in the range
- SheetXAI writes a status note (success or error) in column D so you can see at a glance which updates landed and which need a second look
- Ten scanners updated in the time it would take to configure one manually
What If the Data Is Not Quite Ready
Some scanners in the sheet should keep full access while others get restricted
For each scanner in column A: if column C is blank, set full access to true in PassSlot; if column C has template IDs, set full access to false and apply those template IDs as restrictions — use the name from column B for all updates
The template IDs in column C are names, not IDs, and need to be resolved first
Look up each template name in column C against the 'Templates' reference tab to get the corresponding template ID, then update each PassSlot scanner in column A with the new name from column B and restrict it to those resolved template IDs
Three scanners need the same template set and you want to apply it without duplicating rows
The scanners in column A that have 'shared' in column C should all receive the template IDs listed in cell F2; apply those IDs as restrictions in PassSlot for those scanners, and use the individual template IDs in column C for all other scanners
Full pre-event update in one shot: rename, restrict, verify, and flag any scanner where the update didn't confirm
Update all PassSlot scanners from column A with the names in column B and template restrictions in column C, then in column D write 'UPDATED' if the PassSlot API confirmed the change and 'ERROR — CHECK MANUALLY' if it returned a failure, so the crew chief knows exactly which scanners to verify before staff arrives
One command handles the entire update sequence. You're reviewing the status column, not clicking through ten scanner settings screens.
Try It
Get the 7-day free trial of SheetXAI and open the mapping table your ops team built. Ask it to apply the scanner updates and you'll have a confirmation column before you'd finish the third manual update in PassSlot. See also how to audit scanner permissions or return to the PassSlot hub.