The Scenario
You finished a CRM migration last quarter. A data audit turned up 200 Ragic records in the "Legacy Leads" sheet that are now orphaned — they were migrated, the originals should be deleted, and someone flagged them in a Google Sheet three weeks ago. The sheet has been sitting on your desk ever since.
Today someone in finance noticed the Ragic record count is inflated and it's skewing a report. You need to clean this up now.
The bad version:
- Open Ragic, go to the 'Legacy Leads' sheet, search for the first record ID from your list.
- Open the record, click delete, confirm the deletion.
- Go back to your Google Sheet, mark the row, and move to the next one — 199 more times.
At roughly ninety seconds per record, that's three hours of nothing but clicking delete and switching windows. You have an audit call in the afternoon where this cleanup was supposed to be done.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your list of record IDs, connects to Ragic through its built-in integration, and deletes the records for you — logging the result back into the sheet as it goes.
Delete all Ragic entries whose IDs are listed in column A of this sheet and mark each row 'Deleted' in column B when done
What You Get
- Each record ID in column A gets processed in sequence.
- Column B updates to "Deleted" as each record is successfully removed from Ragic.
- If a record ID returns an error — already deleted, wrong ID format, permission issue — column B shows the error message instead of "Deleted."
- When the run finishes, your sheet is also your audit log.
What If the Data Is Not Quite Ready
Some IDs in the list might already be gone
Remove every Ragic record ID in the 'To Delete' column from the 'Legacy Leads' sheet; if a record is already deleted or not found, write 'Already Gone' in column C instead of an error
You want to check the record exists before deleting it
For each record ID in column A, verify the record exists in Ragic's 'Legacy Leads' sheet, write the record name to column B, then delete it and mark column C 'Deleted' — if it doesn't exist, write 'Not Found' in column B and skip column C
Your list has duplicates and you don't want to double-delete
Deduplicate the record IDs in column A, then delete each unique ID from Ragic's 'Legacy Leads' sheet and log the result in column B; mark duplicate rows 'Skipped — duplicate' without attempting a second delete
Audit the record names, flag the ones you want to confirm, delete the rest, and log everything
For each ID in column A, look up the record name in Ragic and write it to column B; for any record where the name contains 'TEST', write 'Hold — review' in column C and skip the delete; for all others, delete the record and write 'Deleted' in column C
Asking for the validation and the action in the same prompt means you don't have to babysit the process or go back and clean up after it.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet where your obsolete Ragic record IDs are listed, then ask it to delete them and log the results per row. Related: see how triggering Ragic mass-operation buttons from a sheet works, or return to the Ragic integration overview.