The Scenario
You are a sales strategist. You have spent the last two days designing a 7-step outreach sequence in a Google Sheet — columns for step order, type (email, call, LinkedIn), delay days, subject line, and body.
The sequence is ready. Now you need to get it into Reply.io as a new sequence without clicking through the Reply.io UI seven times. Each step requires navigating to the sequence, clicking Add Step, selecting the type, setting the delay, typing the subject, pasting the body. For seven steps that is thirty minutes of UI work on top of the two days you already spent.
The bad version:
- Open Reply.io, create a new sequence named 'New Product Launch'
- Click Add Step, select Email, set delay to 0, type subject, paste body from the sheet
- Click Add Step again, select LinkedIn, set delay to 2
- Click Add Step again, select Email, set delay to 3, type subject, paste body
- Repeat for steps 4 through 7
- Make a typo in step 5's subject line that you do not catch until the campaign is live
- Spend another 20 minutes going back in to fix it
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the step plan and pushes every step into Reply.io in a single pass.
Open the SheetXAI sidebar and type:
Read the SequenceSteps sheet (A=step number, B=type, C=delay days, D=subject, E=body) and add each row as a step to the Reply.io sequence ID in cell A1, logging each new step ID in column F.
SheetXAI reads every row in the SequenceSteps sheet, calls the Reply.io API to add each step to the specified sequence, and writes the returned step ID into column F. Seven rows, seven steps, one prompt.
What You Get
Seven steps created in Reply.io, with column F showing the step ID per row:
- Step IDs in column F — one per successfully created step
- Error messages in column F — for any step that failed (wrong type, missing field, invalid delay)
The step order comes from column A, so there is no risk of steps being created out of sequence. If you need to create the sequence itself first, add that instruction to the prompt: SheetXAI will create the sequence, then add the steps.
What If the Data Is Not Quite Ready
Sequence design sheets evolve. SheetXAI handles cleanup and creation in the same prompt.
When the type values are not in Reply.io's expected format
Your sheet has 'email', 'LinkedIn', and 'phone call' but Reply.io expects 'email', 'linkedin', and 'call'.
Normalize the type values in column B of the SequenceSteps sheet to Reply.io's accepted formats before pushing. Then add each row as a step to the Reply.io sequence ID in cell A1, logging each step ID in column F.
When you want to create the sequence and add the steps in one prompt
You do not have a sequence ID yet. You want SheetXAI to create the sequence first, then add all the steps.
Create a new Reply.io sequence named 'New Product Launch'. Then read the SequenceSteps sheet (A=step number, B=type, C=delay days, D=subject, E=body) and add each row as a step to the new sequence. Write the sequence ID in cell A1 and the step ID for each row in column F.
When some steps should be skipped if the body is blank
You have placeholder rows in the sheet for steps you have not written yet. You do not want those pushed to Reply.io.
For each row in the SequenceSteps sheet where column E (body) is not blank, add the row as a step to the Reply.io sequence ID in cell A1. For rows with a blank body, write 'SKIPPED — no body' in column F.
When you are pushing the same steps to multiple sequences
You have three variants of the sequence for different personas. You want the same step structure in all three, with just the subject lines differing by persona.
For each sequence ID in the SequenceIDs sheet (column A), read the SequenceSteps sheet and add all 7 steps to that sequence, using the subject line from column D of SequenceSteps as a base and appending the persona name from column B of SequenceIDs. Log the step IDs in the SequenceIDs sheet.
The pattern: design in the sheet, push in one prompt. When the sequence needs to change, edit the sheet and re-run.
Try It
Get the 7-day free trial of SheetXAI and design any sequence in a sheet with a step-per-row format, then ask it to push the steps to Reply.io. The Reply.io integration is included in every SheetXAI plan. For related workflows, see how to export the full step structure of an existing sequence or the Reply.io in Google Sheets overview.