The Scenario
You've been running newsletters under the same SendFox account for two years. Lists accumulated over time — new ones created for product launches, campaigns, experiments, seasonal sends — and nobody kept a running record. Now the account has somewhere between 20 and 40 lists and you genuinely cannot name half of them. Your business partner is asking which ones to consolidate before the summer campaign calendar. You need a full inventory with names, IDs, and contact counts to have that conversation.
The bad version:
- Open the SendFox lists page, start writing down list names and contact counts in a Notes doc.
- Realize the UI paginates and you might be missing older lists that fell off the first screen.
- Try to count the lists manually, lose track, restart.
- End up with a handwritten-style table that you're not sure is complete.
The conversation with your business partner is this afternoon.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It connects to SendFox, pulls every list from your account, and writes a complete inventory table — IDs, names, and contact counts — into the sheet.
Fetch all contact lists from my SendFox account and write each list's ID, name, and contact count into columns A, B, and C of this Google Sheet — pull all pages until every list is written.
What You Get
- One row per list: list ID in column A, name in column B, contact count in column C.
- All lists retrieved — including older ones that might not appear on the first page of the UI.
- A total count of lists you can verify against what the SendFox dashboard reports.
- A sortable table you can hand to a business partner or use to decide which lists to retire, merge, or rename.
What If the Data Is Not Quite Ready
You want lists sorted by contact count so you can see the biggest ones first
Fetch all SendFox contact lists, write list ID, name, and contact count into columns A, B, and C, then sort the results by column C descending before writing.
You want to flag lists with fewer than 50 contacts as candidates for consolidation
Pull all SendFox contact lists and write ID, name, and contact count into columns A through C. In column D, write "review" for any list with fewer than 50 contacts and leave blank for larger lists.
You also want to write the list creation date for age-based cleanup decisions
Fetch all SendFox lists and write list ID, name, contact count, and created date into columns A through D. Sort by created date ascending so the oldest lists appear at the top.
Full account audit in one prompt
Pull all SendFox contact lists. Write ID, name, contact count, and created date into columns A through D. In column E, write "large" for lists with 500 or more contacts, "medium" for 50-499, and "small" for under 50. Write a total contact count across all lists into cell G1 and a total list count into cell G2.
The pattern: pull, annotate, and summarize in a single prompt — so the inventory arrives ready for a strategic conversation, not just as a raw data dump.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet, then ask it to pull a complete inventory of every SendFox list in your account. Once you know what you have, you can export contacts from specific lists or bulk-import new subscribers into the ones you decide to keep.