The Scenario
You are a logistics manager at a company that ships roughly 400 packages a month. The end of April just hit, and the carrier invoice landed in your inbox. It does not match your internal estimate by $840.
You need every Shippo label transaction from April in a Google Sheet so you can reconcile tracking number by tracking number. Shippo has the data; right now it is spread across multiple pages in the dashboard.
The bad version:
- You open Shippo's transaction list
- You filter by date range
- You export page one to CSV, open it in Sheets, clean up the headers
- You realize the export truncated at 100 rows and there are four pages
- You export each page, paste them together, fix the merged header rows
- You still have not started the actual reconciliation.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI pulls all Shippo transactions for the date range and writes them into the sheet in one go, with a totals summary at the bottom.
Open the SheetXAI sidebar and type:
List all Shippo transactions from last month and write tracking number, carrier, service level, label cost, and creation date into my April Reconciliation Google Sheet.
SheetXAI calls Shippo's transaction list endpoint, handles pagination, and writes every transaction into the sheet with tracking number, carrier, service level, cost, and creation date.
What You Get
A complete transaction ledger ready for reconciliation:
- Tracking number — one per row, matching what the carrier invoice lists
- Carrier — so you can filter and total by carrier
- Service level — USPS First Class, UPS Ground, FedEx Express, etc.
- Label cost — what Shippo charged you, the figure to reconcile against the invoice
- Creation date — so you can confirm each transaction falls in the billing period
The ledger is ready for a SUMIF the moment it lands in the sheet. Tell SheetXAI to add one while it is at it.
What If the Data Is Not Quite Ready
Reconciliation pulls always have edge cases. SheetXAI handles them inline.
When you want totals per carrier added automatically
You need to send a summary to your CFO showing spend by carrier, not a 400-row flat file.
Fetch all Shippo transactions from last month and write tracking number, carrier, service level, label cost, and creation date into my April Reconciliation sheet. Then add a SUMIF summary section below the data showing total label spend per carrier.
When some transactions were refunded and should be excluded
Voided labels that were refunded should not count against your spend total.
Fetch all Shippo transactions from last month and write them into my April Reconciliation sheet. For rows where the transaction status is "refunded," mark the label cost as $0 and add a "refunded" note in a separate column. Then total net spend per carrier in a summary section.
When the carrier invoice uses a different service-level naming convention
FedEx calls it "FedEx Ground" on the invoice; Shippo returns "fedex_ground." You need the labels to match so your VLOOKUP works.
Fetch all Shippo transactions from last month, write them into my April Reconciliation sheet, and add a cleaned service level column that converts Shippo's snake_case service names to the human-readable format FedEx uses on its invoices. Total spend per carrier in a summary section.
When you want to pull transactions, reconcile against the carrier invoice in another tab, and flag discrepancies in one shot
Your carrier invoice is already in the Invoice tab of the same sheet. You want SheetXAI to do the match.
Fetch all Shippo transactions from April and write tracking number, carrier, service level, and label cost into the Transactions tab of my April Reconciliation sheet. Then compare each tracking number to the Invoice tab. For rows where the label cost differs by more than $0.50 from the invoice amount, write "DISCREPANCY" and the difference amount into a flag column.
The pattern: pull the data, match it, and flag the gaps in one prompt. Your reconciliation conversation with the carrier starts with evidence.
Try It
Get the 7-day free trial of SheetXAI and open a new Google Sheet, then ask it to pull all Shippo transactions from last month for your carrier billing reconciliation. The Shippo integration is included in every SheetXAI plan. For related workflows, see how to purchase label transactions in bulk or the Shippo in Google Sheets overview.