The Scenario
You are a WhatsApp automation specialist. A new team member starts next Monday. They need to know what every active Spoki automation does: the name, the first message it sends, and any webhook URLs it calls. You have been promising this runbook for three weeks.
There are 20 active automations in Spoki. None of them are documented anywhere outside the platform. If you do not write this down before Monday, the new hire will spend their first week asking you what each automation is for.
The bad version:
- Log into Spoki
- Open automations
- Click into automation 1, read the name, copy the first message, copy the webhook URL
- Paste into a sheet
- Go back, click into automation 2
- Repeat 19 more times
- Realize automation 14 has two webhook URLs and you only copied one
- Go back and fix it
- Spend three hours on a documentation task that should not exist.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads every Spoki automation and writes the runbook into the sheet, so the new hire has documentation on day one.
Open the SheetXAI sidebar and type:
List all automations in Spoki and write automation_id, name, first_message, and any webhook URLs into columns A through D of this Google Sheet — one row per automation.
SheetXAI calls Spoki's automations endpoint, reads every active automation, and writes the details into the sheet. Twenty rows, done before lunch.
What You Get
A complete automation runbook in the sheet:
- Column A — automation ID
- Column B — automation name
- Column C — first message content
- Column D — webhook URLs (comma-separated if multiple)
- One row per automation — all 20, no clicking through the Spoki UI
The first message column is the part teams skip when they build automations manually. Seeing the actual message text next to the automation name is what lets a new team member understand what each flow does without opening Spoki at all.
What If the Data Is Not Quite Ready
A raw automation export is the start. A useful runbook needs more context. SheetXAI adds it in the same prompt.
When you want the full details for each automation, not just the summary fields
The summary list gives name and ID, but you need the first message content for each one.
List all Spoki automations. For each one, fetch the full automation details and write automation_id, name, and first_message into columns A through C. Write any webhook URLs into column D.
When you want to flag automations that have no webhook configured
Automations without a webhook may not be completing their intended action. Flag them for review.
List all Spoki automations and write automation_id, name, and first_message into columns A through C. In column D, write any webhook URL if present, or flag the row with "NO WEBHOOK" if none exists.
When you want automations sorted by name for easier reference
The runbook will be searched by name, not by ID, so alphabetical order is more useful.
List all Spoki automations and write automation_id, name, first_message, and webhook URLs into columns A through D sorted alphabetically by name.
When the new team member also needs to know which automations are connected to a specific contact list
Some automations only trigger for contacts in certain lists. Document that linkage.
List all Spoki automations and write automation_id, name, first_message, webhook URLs, and any associated list_id into columns A through E. If an automation is not linked to a specific list, write "ALL CONTACTS" in column E.
The pattern: pull the automation data, add the context the runbook needs, and produce something a new team member can actually use — in one prompt.
Try It
Get the 7-day free trial of SheetXAI and ask it to document your Spoki automations into any open sheet. The Spoki integration is included in every plan. For related workflows, see how to export Spoki tags into a sheet or the Spoki in Google Sheets overview.