The Scenario
You're the partnership manager. Three weeks ago, leadership approved a new affiliate tier structure: Bronze, Silver, Gold, Platinum, VIP. You spent last week building the mapping — 200 affiliates, each one assigned to a tier based on 90-day revenue contribution. The mapping is clean, the sheet is ready, it's been approved.
What's not done: the actual updates in Tapfiliate. Every one of those 200 affiliates needs to be moved to the right group in the platform.
The bad version:
- Open Tapfiliate, search for the first affiliate ID, open their profile, click edit, change the group, save.
- Repeat 199 more times.
- Realize halfway through that the group names in Tapfiliate don't exactly match the tier labels in your sheet. "Gold" in the sheet is "Gold Partners" in Tapfiliate. Go back and fix the ones you already changed.
200 affiliates, each one a separate dashboard visit. That's four to six hours of mechanical clicking with no intellectual content, just opportunity for mistakes.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the mapping you've already built and updates each affiliate's group in Tapfiliate through its built-in integration — no dashboard visits required.
For every row in this sheet, assign the Tapfiliate affiliate in column A to the affiliate group in column B
What You Get
- Each affiliate in column A updated to the group in column B inside Tapfiliate.
- Column C populated with the result for every row: "updated," "affiliate not found," or "group not found" — so you have a clean record of what succeeded and what needs a follow-up.
- The entire 200-row mapping applied in one operation, not 200 separate dashboard sessions.
What If the Data Is Not Quite Ready
Group names in your sheet don't exactly match Tapfiliate group names
Your sheet says "Gold" but Tapfiliate has "Gold Partners." You have a translation table on the Groups tab.
For every row in this sheet, assign the affiliate in column A to the Tapfiliate group that corresponds to the tier in column B. Use the mapping in the Groups tab to translate tier labels to exact Tapfiliate group names before making the update
Some affiliate IDs in the sheet are legacy IDs from a previous system
You need to look up the current Tapfiliate ID from the email address before assigning the group.
For each row in this sheet, look up the affiliate in Tapfiliate by the email in column B, then assign them to the group in column C. Write the found affiliate ID to column A and the update status to column D
You need to confirm current group before overwriting it
You want a record of each affiliate's previous group assignment before the new tiers are applied.
For every affiliate ID in column A, fetch their current group from Tapfiliate and write it to column C. Then assign the group in column B and write the update status to column D
Full tier migration with validation in one pass
Look at every row in this sheet. Skip any rows where column A is empty. For each remaining row, look up the affiliate in Tapfiliate by ID, record their current group in column C, assign the new group from column B, and write the update result to column D. Summarize the total number of successful updates, not-found errors, and unchanged rows at the bottom of the sheet
One prompt handles the audit trail and the migration together.
Try It
Get the 7-day free trial of SheetXAI and open your tier mapping sheet — then ask it to push the group assignments into Tapfiliate all at once. You can also combine this step with enriching affiliate profiles to verify affiliate details before reassigning groups.