The Scenario
You are a project manager. It is Monday morning and the sprint kicks off at 10 AM. You built the entire Q3 plan in a Google Sheet over the last two weeks — eighty action items across columns for task name, due date, priority, and assignee.
Nobody has touched Todoist yet. Every task still needs to be created.
The bad version of the next two hours:
- You open Todoist and create a new project
- You read row one, switch tabs, type the task name, set the due date, click priority, assign it
- You go back to Sheets, read row two, switch back, repeat
- Around row fifteen you realize you misread a date and have to go fix it
- Around row thirty your mouse hand starts to hurt
- The sprint starts and you are on row forty-seven.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads every row and creates every Todoist task in one operation, without you touching the Todoist UI at all.
Open the SheetXAI sidebar and type:
Read every row in my sheet and create a Todoist task for each one using the 'Task' column for content, 'Due Date' for the due date, 'Priority' for priority level (map High to p1, Medium to p2, Low to p3), and 'Assignee' for assignment. Put them all in a new Todoist project called 'Q3 Roadmap'.
SheetXAI reads all eighty rows, creates the project, normalizes the priority labels, and fires a create request for each task. The sprint is live in Todoist before the standup starts.
What You Get
A fully populated Todoist project with eighty tasks, each one carrying:
- Task name — from your Task column, verbatim
- Due date — parsed from the Due Date column
- Priority — mapped from your text labels (High, Medium, Low) to Todoist's p1–p4 scale
- Assignee — matched to your Todoist workspace collaborators
Tasks with blank assignees get flagged, not dropped. SheetXAI writes "UNASSIGNED" into a new column in your sheet for any row where the assignee could not be matched, so you can see the gap before the sprint starts rather than after.
What If the Data Is Not Quite Ready
Sprint plan sheets are rarely clean. SheetXAI handles the normalization and the creation in the same prompt.
When priority values are inconsistent across rows
Half the rows say "High," some say "high," some say "1," some are blank.
Normalize the Priority column so all entries map to Todoist p1 (urgent), p2 (high), p3 (medium), or p4 (low) — treat blanks as p4. Then create all Todoist tasks in a new project called 'Q3 Roadmap' using the Task, Due Date, and Assignee columns.
When due dates are stored as plain text
Your dates are in the format "Q3 Week 1" or "Aug 15" — not ISO dates.
Parse the Due Date column: treat 'Q3 Week 1' as 2026-07-06, 'Q3 Week 2' as 2026-07-13, and so on. For rows with specific dates like 'Aug 15', parse them directly. Then create all Todoist tasks in the 'Q3 Roadmap' project using the converted dates.
When only high-priority tasks should go to Todoist first
You want to seed Todoist with the critical path only and save the rest for later.
Filter to rows where Priority is High or p1 only. Create Todoist tasks for those rows in a new project called 'Q3 Roadmap — Critical Path'. Write 'Created' into column F for each row that was sent to Todoist, and 'Pending' for the rows that were skipped.
When the sheet has tasks for multiple projects mixed together
The planning sheet covers three projects, with a Project column to distinguish them.
Group rows by the Project column. For each unique project name, create a new Todoist project and add all tasks from that group into it, using the Task, Due Date, Priority, and Assignee columns. Write the Todoist project ID back into column G for each row.
The pattern: instead of cleaning the sheet first and then switching to Todoist, you describe the mapping and the normalization in one prompt. SheetXAI handles both.
Try It
Get the 7-day free trial of SheetXAI and open any action item list or sprint plan sheet, then ask it to push every row to Todoist. The Todoist integration is included in every SheetXAI plan. For the reverse direction, see how to export active Todoist tasks into a sheet or the Todoist in Google Sheets overview.