The Scenario
You are a team lead. It is Thursday afternoon and you have a standup tomorrow at 9 AM. Your engineering manager wants a pivot table of all open tasks in the 'Engineering Sprint' Todoist project — priorities, owners, due dates, sections — ready before the call.
The sprint has 120 active tasks spread across six sections.
The bad version of the next hour:
- You open Todoist, go to the project, switch to list view
- You try the CSV export, which does not include section names
- You go back, look for a workaround, find none
- You paste tasks manually from the web UI into the sheet, row by row
- Section breaks get lost. Due dates are in a format Google Sheets does not like
- You go home at 7 PM with seventy-eight rows in the sheet and no pivot table.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that pulls every task directly from Todoist with all its metadata, including section names that the native export drops.
Open the SheetXAI sidebar and type:
Fetch all active tasks from my 'Engineering Sprint' Todoist project and write them into this sheet with columns for task name, due date, priority, assignee, and section name. One row per task.
SheetXAI calls the Todoist API, pulls every task with its full metadata, and writes the structured data into your sheet. The pivot table is ready to build.
What You Get
A clean sheet with one row per active task:
- Task name — the full task content
- Due date — in a date format Google Sheets recognizes immediately
- Priority — as a sortable value (p1 through p4)
- Assignee — the display name of whoever the task is assigned to
- Section name — the section the task lives in inside the project
Section names are included, which the native Todoist CSV export does not give you. That one field is often the reason the manual route takes an hour.
What If the Data Is Not Quite Ready
Real sprint data is usually messier than one project in a clean state.
When the export needs to cover multiple Todoist projects at once
The sprint spans two projects — 'Engineering Sprint' and 'Design Sprint'.
Fetch all active tasks from the 'Engineering Sprint' and 'Design Sprint' Todoist projects. Combine them into a single sheet with a 'Project' column showing which project each task came from. Include task name, due date, priority, assignee, and section.
When you only want tasks assigned to a specific person
The manager wants to see just their direct report's tasks.
Fetch all active tasks from the 'Engineering Sprint' Todoist project. Filter to tasks assigned to 'Jordan Chen' only. Write them into this sheet with task name, section, due date, and priority.
When tasks without due dates should be flagged separately
Undated tasks in a sprint are a risk. You want them visible.
Pull all active tasks from my 'Engineering Sprint' Todoist project. Write tasks with due dates into the main 'Tasks' tab. Write tasks with no due date into a separate 'Undated' tab with their section name and assignee.
When you also want a per-section summary alongside the raw data
The pivot table is useful, but the manager also wants a quick summary view.
Fetch all active tasks from my 'Engineering Sprint' Todoist project. Write all tasks into the 'Raw' tab with task name, due date, priority, assignee, and section. Then in the 'Summary' tab, write one row per section showing the section name, total task count, number of overdue tasks, and a list of assignees in that section.
The pattern: instead of wrestling with a CSV export and reformatting dates, you describe the output you need and SheetXAI builds it.
Try It
Get the 7-day free trial of SheetXAI and open a fresh sheet, then ask it to pull your Todoist project into the sheet with whatever columns and filters you need. The Todoist integration is included in every SheetXAI plan. For the create direction, see how to bulk-create Todoist tasks from a sheet, or the Todoist in Google Sheets overview.