The Scenario
You are a product owner. The sprint just got reprioritized on a Thursday afternoon call. Leadership pushed back four features, pulled in three new ones, and shifted every due date by a week.
You have a Google Sheet with 50 task IDs — the update manifest your team built during the call, with new due dates in column B and new priorities in column C.
The bad version of the next hour:
- You open Todoist and search for the first task ID
- You update the due date, update the priority, close the task
- You search for the next one
- Around task twenty, someone pings you in Slack and you lose your place in the list
- You finish at 6 PM, having missed three tasks and introduced two priority typos.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the update manifest and applies every change to Todoist in one pass.
Open the SheetXAI sidebar and type:
For each row in my sheet, update the Todoist task with the ID in column A. Set the due date from column B and the priority from column C. Skip any row where both B and C are empty.
SheetXAI reads the fifty rows, calls the Todoist update API for each task ID, and applies the new due date and priority. Done before your next meeting.
What You Get
Every task in the manifest updated without opening the Todoist UI:
- Due date updated — to whatever is in column B, normalized to Todoist's date format
- Priority updated — mapped from p1–p4 or text labels to Todoist's priority format
- Rows with empty B and C skipped — so partial updates in the manifest do not reset values
A status column written back to the sheet shows which tasks were updated and which ones returned an error — so you can see the full picture before the next standup without cross-referencing Todoist by hand.
What If the Data Is Not Quite Ready
Sprint reprioritization manifests are usually assembled in a hurry.
When priority values in the sheet use text labels, not p1–p4
Some people wrote "Urgent," "Normal," "Low" instead of the Todoist format.
For each row in my sheet, update the Todoist task with the ID in column A. Map 'Urgent' to p1, 'High' to p2, 'Normal' to p3, 'Low' to p4 when reading column C. Set the due date from column B. Write 'Updated' or the error message into column D.
When some task IDs in the sheet are stale and no longer exist in Todoist
The manifest was assembled from last week's export and three tasks were deleted.
For each row in my sheet, attempt to update the Todoist task with the ID in column A using the date in column B and priority in column C. If a task ID returns a 404 or not-found error, write 'NOT FOUND' into column D and continue. Do not stop on errors.
When you also need to add a label to every updated task
Leadership wants every reprioritized task tagged 'sprint-5-replan' for tracking.
For each row in my sheet, update the Todoist task in column A: set the due date from column B, priority from column C, and add the label 'sprint-5-replan'. Write 'Done' or the error message into column D.
When the manifest has updates AND new tasks mixed together
Some rows have existing task IDs that need updating. Other rows are new tasks that need creating.
Process each row in my sheet. If column A has a task ID, update that Todoist task with the due date in column B and priority in column C. If column A is empty, create a new Todoist task using the name in column E, date in column B, and priority in column C. Write the task ID (existing or newly created) into column A for each row.
The pattern: one sheet, one prompt, all fifty tasks handled. The status column tells you what happened to each one.
Try It
Get the 7-day free trial of SheetXAI and open your sprint update manifest, then ask it to apply every change to Todoist. The Todoist integration is included in every SheetXAI plan. For related workflows, see how to move tasks between projects from a sheet or the Todoist in Google Sheets overview.