The Scenario
You are a productivity coach. You have been working with a client for 90 days. You want to pull their Todoist karma score, daily goal completion rates, completed task counts, and streak data into a Google Sheet to visualize trends over time.
The bad version of every coaching session:
- You ask the client to open Todoist and read you the stats
- They read the wrong number. You write it down wrong. The trend line is off
- You have no history — Todoist does not show you how the karma moved over ninety days
- You build the chart manually in a slide, which means rebuilding it every session
- By session four, the chart is out of date and neither of you trusts the data.
The fast version is one prompt that you run before every session.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that pulls Todoist productivity stats directly into your Google Sheet so the dashboard stays current without manual entry.
Open the SheetXAI sidebar and type:
Fetch my Todoist productivity stats and paste the karma score, daily goal completion rate, completed task count, and current streak data into my sheet. Write today's date in column A and the four values in columns B through E, adding a new row without overwriting old data.
SheetXAI calls the Todoist stats endpoint, pulls the current values, and appends a new row to your sheet. The trend chart updates automatically.
What You Get
A growing log with one row per coaching session:
- Date — today's date in column A
- Karma score — the client's current karma number in column B
- Daily goal completion rate — percentage of days the daily goal was hit, in column C
- Completed task count — total tasks completed to date in column D
- Current streak — consecutive days the daily goal was met, in column E
The log compounds over time. After twelve sessions you have a ninety-day trend that shows whether habits are improving, plateauing, or slipping — without the client needing to remember to track anything.
What If the Data Is Not Quite Ready
Coaching sessions do not always line up with when the data was last updated. SheetXAI handles the edge cases.
When you want to pull stats for multiple clients in one pass
You are coaching five clients and want to update all their dashboards before a morning review.
For each client in my 'Clients' tab (column A has name, column B has their Todoist auth token), fetch their Todoist productivity stats and append a row to the tab named after that client: date in column A, karma in column B, daily goal rate in column C, tasks completed in column D, streak in column E.
When the dashboard needs a weekly summary instead of a raw log
You want the sheet to compute a weekly average karma and weekly tasks completed automatically.
Fetch my Todoist productivity stats and append today's stats as a new row in the 'Raw' tab (date, karma, daily goal rate, tasks completed, streak). Then in the 'Weekly' tab, recalculate the 7-day average karma and 7-day total tasks completed for the current week row.
When you want to flag weeks where the daily goal was missed more than twice
The coaching intervention threshold is missing the goal more than two times in seven days.
Fetch my Todoist productivity stats and add the current values as a new row in the 'Log' tab. Then check the last 7 rows in the 'Log' tab: if more than two days show a daily goal completion rate below 100%, write 'INTERVENTION NEEDED' in column F for the most recent row.
When you want the full stats picture — raw data plus a client-facing summary in one prompt
Before a session you want the data in the log and a summary paragraph ready to share.
Fetch my Todoist productivity stats. Append a new row to the 'Log' tab with today's date, karma score, daily goal rate, tasks completed, and streak. Then write a 3-sentence plain-English summary of the last 30 days of data from the 'Log' tab into cell A2 of the 'Summary' tab — something a client could read without seeing the raw numbers.
The pattern: instead of reading stats aloud each session, you run one prompt and the dashboard updates itself.
Try It
Get the 7-day free trial of SheetXAI and open any tracking sheet, then ask it to pull your Todoist productivity stats into a new row. The Todoist integration is included in every SheetXAI plan. For related workflows, see how to export active tasks into a sheet for reporting or the Todoist in Google Sheets overview.