The Scenario
A security audit came in Monday morning. The ask: find every Trello card across the entire organization that contains the word "password" or "credential" in the name or description. The results — card name, board, list, URL — need to be in a spreadsheet by Wednesday for the InfoSec team to review.
The bad version:
- Open Trello's search, type "password", scroll through the results, copy each card's name and board into a sheet.
- Do the same for "credential."
- De-duplicate the results because some cards matched both terms, and the two searches returned them in different orders.
A keyword search across an entire organization with 30-plus boards cannot be reliably executed by reading a search result page and copying rows by hand. You will miss something.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads search terms from your sheet, runs the Trello cross-board search for each one, and writes the results into structured columns — deduplicated and annotated.
Put your search terms in column A of the sheet, then paste:
For each search term in column A of this sheet, search Trello cards across our entire organization and write matching card names, board names, list names, and URLs into the rows below in columns B through E. Include which search term matched in column F.
What You Get
- One row per matching card per search term.
- Card name, board name, list name, and URL each in their own column.
- The matched search term appears in column F so you can see which cards triggered multiple terms.
- The output is ready for the InfoSec team to filter and triage without reformatting.
What If the Data Is Not Quite Ready
You want to search by assigned member across all boards
Search all Trello boards in our workspace for cards assigned to the member username in cell A1. Write the card name, board name, list, and due date into this sheet.
You need to exclude archived boards from the search results
For each search term in column A of this sheet, search Trello cards across our organization and write matching results into columns B through E. Exclude any results from boards that are archived.
You want to flag cards that appear in multiple search term results
For each search term in column A, search Trello and write matching card names, board names, and URLs into columns B through D. After all searches are done, add a column E that marks "multi-match" for any card name that appeared in more than one search term's results.
Full sensitive-keyword audit in one shot
Search for each term in column A across all Trello boards in our organization. Write card name, board, list, URL, and matched term into columns B through F. Sort by board name ascending. Add a count at the bottom of column F showing how many unique cards were flagged.
The pattern: load the keyword list into the sheet, let SheetXAI run the searches and aggregate, then hand the structured table to whoever needs to act on it.
Try It
Open a Google Sheet with your search terms and Get the 7-day free trial of SheetXAI — then ask it to run the cross-board search and deliver a complete, structured results table for your security audit. See also exporting board action history or the Trello integration overview.