The Scenario
A security audit landed Monday. Find every Trello card across the entire organization that contains the word "password" or "credential." Card name, board, list, URL — in an Excel file, by Wednesday, for InfoSec review. You have an organization with 30-plus boards and no practical way to verify completeness by using the Trello search bar and copying rows by hand.
The bad version:
- Open Trello's search, type "password", scroll through results, copy each card's name and board into the workbook.
- Do the same for "credential."
- Deduplicate the results because some cards matched both terms and appeared in different orders across the two searches.
A keyword sweep across 30 boards that is auditable cannot be done by reading a search results page. You will miss something, and you probably will not know you missed it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads search terms from your workbook, runs the Trello cross-board search for each one, and writes the results into structured columns.
Put your search terms in column A, then paste:
For each search term in column A of this sheet, search Trello cards across our entire organization and write matching card names, board names, list names, and URLs into the rows below in columns B through E. Include which search term matched in column F.
What You Get
- One row per matching card per search term.
- Card name, board name, list name, and URL each in their own column.
- The matched search term appears in column F so you can spot cards that triggered multiple keywords.
- The output is audit-ready without reformatting.
What If the Data Is Not Quite Ready
You want to search by assigned member across all boards
Search all Trello boards in our workspace for cards assigned to the member username in cell A1. Write the card name, board name, list, and due date into this sheet.
You need to exclude archived boards from the search results
For each search term in column A of this sheet, search Trello cards across our organization and write matching results into columns B through E. Exclude any results from boards that are archived.
You want to flag cards that appear in multiple search term results
For each search term in column A, search Trello and write matching card names, board names, and URLs into columns B through D. After all searches are done, add a column E that marks "multi-match" for any card name that appeared in more than one search term's results.
Full sensitive-keyword audit in one shot
Search for each term in column A across all Trello boards in our organization. Write card name, board, list, URL, and matched term into columns B through F. Sort by board name ascending. Add a count at the bottom of column F showing how many unique cards were flagged.
The pattern: load the keyword list into the workbook, let SheetXAI run the searches and aggregate, then hand the structured table to whoever needs to act on it.
Try It
Open an Excel workbook with your search terms and Get the 7-day free trial of SheetXAI — then ask it to run the cross-board search and deliver a complete, auditable results file. See also exporting board action history or the Trello integration overview.