The Scenario
You are on the legal operations team. Someone in compliance flagged that you need a full inventory of all file attachments on the Contracts board — every card, every attachment, its file type, and the URL — before the audit meeting next Tuesday. The board has 200 cards. Some have no attachments. Some have five.
The bad version:
- Open card one. Click 'Attachments'. One PDF. Copy the URL into the sheet. Note the file type.
- Open card two. Three attachments. Three rows. Close. Next card.
- Two hundred cards, unknown attachment counts per card. You genuinely don't know how long this will take, and you need it to be done by Tuesday.
Attachment inventories are audit artifacts. Manually building one from a Trello board isn't a legal operations task — it's data extraction that should take a single prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI fetches every card, finds every attachment, and writes one row per attachment into the sheet.
Fetch every card on the Trello board 'Contracts', and for each card that has attachments write a row per attachment containing the card name, card list, attachment name, file type, and URL into this Google Sheet.
What You Get
- One row per attachment, not one row per card.
- Columns: card name (A), card list (B), attachment name (C), file type (D), attachment URL (E).
- Cards with no attachments are skipped entirely — the sheet only shows what exists.
- The sheet is audit-ready as soon as it populates.
What If the Data Is Not Quite Ready
You need cards with no attachments flagged in a separate section
Fetch all cards from the Trello board 'Contracts'. Write one row per attachment with card name, list, attachment name, file type, and URL in columns A-E. In a second section below, list the names and lists of all cards that have zero attachments.
You only want PDF and DOCX attachments
Fetch all cards from the Trello board 'Contracts'. For each attachment where the file type is PDF or DOCX, write card name, list, attachment name, and URL into this sheet.
The board has too many cards — you want to scope to a specific list first
Fetch all cards in the 'Contracts' Trello list named 'Active Agreements'. For each card that has attachments, write a row per attachment with card name, attachment name, file type, and URL into this sheet.
Pull all attachments, flag external URLs vs. uploaded files, and summarize by list
Fetch every card on the Trello board 'Contracts'. For each attachment, write card name, list, attachment name, file type, and URL into columns A-E. In column F, note 'uploaded' if the URL is a Trello storage URL, or 'external link' if it points to another domain. Add a summary tab with attachment counts per list.
The external-vs-uploaded flag often matters for compliance — Trello links are controlled; external URLs might not be.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet, then ask it to pull a complete attachment inventory from your Trello board before your next audit. Also useful: Export a Trello label-to-card mapping or the Trello integration overview.