The Scenario
Your monthly cost review is tomorrow morning, and your manager asked for a breakdown of every Vapi call from the past 30 days — duration, cost, assistant, status — formatted as a sheet they can filter.
You open the Vapi dashboard. There's a call list. There's no bulk export that gives you exactly those columns in a format your sheet expects.
The bad version:
- Click through the dashboard, find the CSV export, download a file with 25 columns you don't need and three you do
- Open the CSV in your sheet, delete the extra columns, reformat the cost field that came in as a string, fix the timestamp format so your date filters work
- Repeat manually if anyone asks for a different date range or a different column set next week
Your manager is presenting this data to the leadership team. It needs to be clean, correctly scoped, and ready by 9 AM. There is no spare hour for reformatting work that should not exist.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your sheet, connects to Vapi through its built-in integration, and writes the call data directly into your columns. No export, no cleanup, no API calls.
List all Vapi calls from the past 30 days and write each call's ID, assistant ID, status, duration, total cost, and start time into my Google Sheet starting at row 2
What You Get
- One row per call, starting at row 2, with each requested field in its own column
- Duration lands as a number in seconds — ready for SUM or AVERAGE formulas
- Cost lands as a decimal — no string-to-number conversion needed
- Start time comes in as a formatted timestamp your date filters recognize
What If the Data Is Not Quite Ready
The cost column is coming in as text, not a number
List all Vapi calls from the past 30 days, write call ID in column A, total cost as a number in column B (not text), duration in seconds in column C, and status in column D
You need calls filtered to a specific assistant
List all Vapi calls from the past 30 days where the assistant ID is 'asst-abc123' and write call ID, duration, cost, and status into my sheet
You need calls grouped by assistant with totals
Pull all Vapi calls from the past 30 days, group them by assistant ID, and for each assistant write the assistant ID, total call count, total cost, and average duration into my Google Sheet
Clean, filter, and write in one shot
Pull all Vapi calls from the past 30 days, exclude any calls with status 'queued' or 'ringing', format cost as a two-decimal number, format duration as minutes and seconds, and write the results into my sheet with headers in row 1
The pattern is to ask for the filter and the formatting in the same prompt — SheetXAI handles both before writing anything to the sheet.
Try It
Get the 7-day free trial of SheetXAI and open a Google Sheet, then ask it to pull your Vapi call log for whatever date range and column set you actually need. For related tasks, see how to run aggregated analytics queries or export your full assistant inventory.