How to Sort Data with Formulas in Google Sheets

The Problem

Standard sorting is static. If you add a new high-value sale, you have to re-sort manually. Formula sorting is dynamic.

The Easy Way: Use SheetXAI

If you don't want to mess with formulas, the fastest way to do this is simply by asking.

With SheetXAI, you can open the sidebar and type:

Sort this list by amount high to low.

SheetXAI will instantly write the formula or script for you and fill the cells. It handles the syntax so you can focus on the result.

The Manual Way: The Formulas You Need

To do this manually, you need to use: SORT.

1. SORT

Sorts the contents of a range or array.

Syntax: =SORT(array, [sort_index], [sort_order])

• array: The range or array to sort.
• [sort_index]: A number indicating the row or column to sort by.
• [sort_order]: TRUE for ascending, FALSE for descending.

Example: Sort range A:B by 2nd col descending.

Understanding the Logic

1. Select Range (A:B).
2. Sort Index (2 for Column B).
3. Sort Order (FALSE for Descending).

The Final Formula:

=SORT(A:B, 2, FALSE)

Conclusion

Now you know the "classic" way to solve this using formulas. It's a great skill to have.

But for those times when you just want the job done without the mental math, SheetXAI is there to help.